Virohan enables universities and colleges to deliver world-class healthcare education with job-ready skills. We are an industry partner to Higher Education Institutions (HEIs), that offer Allied Health programs such as Optometry, MLT, Hospital Administration, OTT, MRIT, and more. These programs are awarded as undergraduate degrees by our partner universities, preparing students for meaningful careers in healthcare.
Corporate Information
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Virohan enables universities and colleges to deliver world-class healthcare education with job-ready skills. We are an industry partner to Higher Education Institutions (HEIs), that offer Allied Health programs such as Optometry, MLT, Hospital Administration, OTT, MRIT, and more. These programs are awarded as undergraduate degrees by our partner universities, preparing students for meaningful careers in healthcare.
This Candidate Policy (“Policy”) has been formulated to define and regulate the terms governing the
candidature of individuals seeking admission into programs offered by Higher
Education Institutions (“HEIs”) in
collaboration with Virohan Private Limited (“Virohan”). Virohan, as an approved training partner of the National Skill
Development Corporation (“NSDC”) and an
industry partner of UGC-recognized HEIs, merely facilitates
skill-based employability enhancement training.
The provisions of this Policy are binding upon all individuals who, upon
acceptance of their application by Virohan, become “Candidate” and who, upon admission by the concerned HEI, become “Student” of such HEI. The Policy sets forth the obligations,
responsibilities, rights, and limitations applicable to all Candidates
during the course of their association with Virohan and the Partner HEIs,
including but not limited to acceptance, admission, program participation,
internship, exam and evaluation, placement support, and compliance with
applicable laws and regulations.
All Candidates are required to carefully read, understand, and adhere to
the provisions contained herein. By proceeding with the admission process,
the Candidate and/or their guardian(s), as the case may be, expressly
acknowledge and irrevocably agree to be bound by this Policy and the rules,
regulations, and directives of the respective Partner HEI.
Jurisdiction and Dispute Resolution:Any disputes arising from this policy shall be governed by the
laws of
India, with exclusive jurisdiction in the courts of Faridabad. Disputes
shall be resolved through arbitration in accordance with the Arbitration
and Conciliation Act, 1996, with the venue and seat in New Delhi, and the
arbitrator’s decision shall be final and binding.
Partnership with NSDC:
Virohan is an approved
training partner of NSDC. At no stage in this
policy has Virohan guaranteed internships or placements to the Candidates.
Candidates are advised to rely only on the written documentation provided
by Virohan. No claim shall lie against Virohan for any promise made
verbally, but not available in documented form.
Industry Partnership with Higher Education Institutes: Virohan collaborates with UGC recognized HEIs to offer UGC approved
qualifications to the Candidate(s). All mention of the word
‘degree’ in this policy implies that it is offered in
collaboration with Virohan’s UGC recognized partner HEIs.
National Commission of Allied and Healthcare Professions Act,
2021: Virohan is not an “Allied and Healthcare
Institute”
within the meaning of the term as defined in the National Commission for
Allied and Healthcare Professions Act, 2021 (“NCAHP Act,
2021”). Virohan merely collaborates as an industry partner with
recognized HEIs and does not award any qualifications, governed by the
NCAHP Act, 2021, to the Candidates, on its own.
Statutory Councils:Virohan is not responsible for
any registration or enrollment with any
councils, commissions, or any other bodies by whatever name called,
whether statutory or non-statutory, whether recognized or unrecognized,
and whether incorporated or unincorporated. The responsibility for any
registration, enrolment, or any other compliance with such bodies shall
solely belong to the Candidate. No claim shall lie against Virohan in
respect of any such registration or enrolment merely because Virohan
collaborated as an industry partner of the HEI that awarded the UGC
recognized qualification to the Candidate.
Prior Admissions: Admissions in HSS/Q0301
Medical Laboratory Technician, HSS/Q0701
X-Ray Technician, HSS/Q2302 Emergency Medical Technician (EMT) -Advanced,
HSS/Q2601 Operation Theatre Technician programs are subject to the outcome
of WP (C) 6141 of 2021 by the Hon'ble High Court of Delhi. The
Hon’ble Delhi High Court vide its judgment dated 04.09.2025 has
directed that all admissions taken in these courses since 2021 shall not
be prejudiced.
Virohan’s Role
Virohan is an approved training partner of National Skill
Development Corporation NSDC
and collaborates with the UGC recognized HEIs as an industry partner
to provide specialized training in allied and other healthcare
programs (“Program or Programs”) to impart employability skills to the participants of the
Programs.
The broad role and responsibilities of the HEI and Virohan are
described below:
Process of Admission with the HEI
As an aspirant, when you approach Virohan for admission, Virohan
‘accepts’ your application (subject to fulfilment of
eligibility criteria).
Based on this acceptance, you become a
‘Candidate’. Virohan recommends to the HEI that you
should be ‘admitted’ in the program.
Virohan allots you a unique ID to track your application.
This unique ID remains active throughout your journey with
Virohan. Virohan’s communication to you through
whatsapp or email (“Defined Channels”) from time to time, may use this unique ID.
All Candidates accepted by the HEI for admission in the programs
become a ‘Student’ of the HEI. Not all Candidates
proposed by Virohan to the HEI may be admitted by the HEI as
Students under the degree program. The HEI reserves the right to
grant or reject/ cancel admission etc. at any time.
If you are admitted to the program, the HEI allots you a HEI
enrolment ID confirming your admission with the HEI.
Therefore, you are a Student of the HEI (and not of Virohan) for
all intents and purposes.
Program Promotion: The names
of HEI and Virohan are used during the promotion of the
program. The HEI provides its campus and approves and authorizes our
staff for interacting with the aspirants desirous of taking
admission in the programs. While, as an ‘aspirant’, you
interact with Virohan staff approved by the HEI at the time of
counselling, however after admission, you become a
‘Student’ of the HEI.
Program Delivery and Credits:
While the HEI on one hand (i) obtains all relevant regulatory
approvals under the UGC guidelines for the programs, (ii) gets the
curriculum approved by the academic council and the Board of
Studies, (iii) sets up academic procedures for the approved
curriculum i.e. (date sheets, admit cards, exams and assessments of
students, declaration of results, issuance of marksheets,
transcripts etc.), (iv) issuance of valid diploma/ advanced diploma/
degree etc. to the students as per the applicable regulatory
guidelines. Virohan on the other hand merely provides the skill
training (which is merely a part of the overall degree curriculum as
assigned to it by the HEI) and opportunities for possible internship
and placements to the HEI students.
Quality Assurance and Student Grievances: The HEI may regularly coordinate with Virohan to maintain
training standards, ensure compliance with approved curriculum and
regulatory guidelines, and meet student training needs. All student
grievances are finally handled and resolved by the HEI.
A Candidate is confirmed as a Student only upon the allotment of
the enrolment ID by the HEI. Virohan only recommends, and does not
guarantee, such enrolment as a Student. The final decision regarding
the enrolment of the Candidate as a Student of the HEI rests solely
with the HEI and no claims shall lie against Virohan regarding the
same merely because Virohan is the industry partner of the HEI.
All Candidates must strictly follow the Policy of Virohan and of
internship and placement partners (“Partner
Organisations”).
For the purposes of this Policy, “Platform” shall mean the relevant
platforms, applications, or
websites owned, licensed, and/or operated by Virohan, the NSDC
program materials, etc., used for delivering the applicable
Virohan and HEI Program(s) and other instructions provided by
Virohan.
“Misconduct” includes, but is not limited to, violations of the
Policy, prohibited actions, failure to comply with attendance or
training requirements, breaches of Partner Organisation policies
or any other conduct that, to the sole satisfaction of Virohan,
renders the Candidate ineligible for continuation in the
Program.
SureStart:
SureStart is subject to the Candidate fulfilling the eligibility criteria, as specified by
applicable law and HEI guidelines and policies.
The Candidate will be
considered accepted in SureStart only upon the
Conditional Offer Letter ("Letter") being provided by
the SureStart Partner Organisation. The contents of the Letter may
be subject to change/ modification by the SureStart Partner
Organisation. In case of such modification, the SureStart Partner
Organisation will issue a revised Letter in a timely manner.
Furthermore, the Letter is between the SureStart Partner
Organisation and the Candidate and no third party has any vested
interest/ liability in the same.
In case the Candidate drops out, the SureStart offer is null and void. (S)he may
also lose the internship with the SureStart Partner Organisation
in case any disciplinary action is initiated against him/her.
Furthermore, Virohan is not liable in case the SureStart Partner
Organisation does not provide internships to the accepted Candidates.
Virohan has no role to play beyond facilitation and does not make
any commitments on behalf of the SureStart Partner Organisation to
the Candidate. Please read the offer
document carefully.
Frequently Asked Questions (FAQs)
All Candidates must ensure that they visit and go through the FAQs
available at Virohan’s website at: http://virohan.com/faq. These FAQs shall be read as part and parcel of this Candidate
Policy (“Policy”). It is the
responsibility of the Candidate to go through
the Policy before the start of the Program. Virohan assumes no
liability for the Candidate’s failure to go through the Policy
before the start of the Program and shall entertain no claims in
such cases.
Legal Disclaimers:
All Candidates must sign and follow the
HEIs and Virohan’s
policies at the time of joining. It is the responsibility of the
Candidate to read all policies carefully before joining.
Virohan is an approved training partner of
the National Skill
Development Corporation (“NSDC”). Virohan does NOT provide any guarantees for degree
completion, internship, placement, stipends, salaries or
registration with any professional councils. Any verbal claims or
promises are NOT valid unless officially communicated by Virohan
in writing. No claim shall lie against Virohan merely because it
is the Industry Partner of the Higher Education Institute (HEI,
College etc.)
All mention of “Degree” made in
this brochure refers
to a UGC-approved qualification provided by a UGC recognised
Higher Education Institute (HEI). The degree nomenclatures are
subject to revision to comply with regulatory requirements from
time to time and fall under the HEI’s prerogative.
All Programs offered by HEIs, in
collaboration with Virohan, are
offered in regular mode, using blended learning pedagogy. Online
instruction may occur only in exceptional circumstances.
Onboarding of a Candidate: The Candidate
and/or their guardian(s)acknowledge,
accept, and agree that acceptance and admission to
HEIs Programs offered in collaboration with Virohan, is conditional
upon the timely and accurate submission of required information and
documents and completion of the e-KYC registration. Virohan shall
not be held responsible for any delay or denial of admission
resulting from the Candidate’s failure to respond or comply in
a timely manner
Disclaimers:
All Students are Students of the HEI.
Virohan is merely the
industry partner of the HEI and does not provide any guarantees or
take responsibility for any final decision regarding admission
arrived at by the HEI.
Candidates are responsible for adhering
to the guidelines and
policies of the HEI. If a Candidate is aggrieved regarding any
aspect of the final decision regarding admission taken by the HEI,
or the Candidate has any other grievance related to the admission,
the Candidate has to take it up with the respective authorities of
the HEI and/ or other relevant authorities, as applicable.
Any failure to comply with the
requirements under this section
shall constitute a violation of Virohan’s Policy and shall
lead to strict action, including but not limited to cancellation
of candidature of the Candidate.
Such actions shall not entitle the
Candidate to any refund or
compensation and Virohan shall not be liable for any such academic
or financial losses.
Mandatory Documents for Onboarding
Mandatory Documents: The following
documents must be submitted within 10 days from the batch launch date:
Class 10th and 12th Marksheets
Aadhaar Card (Candidate and Guardian)
Provisional Certificate
Transfer Certificate
Migration Certificate
Character Certificate
Medical Fitness Certificate
Caste Certificate (if applicable)
GAP Affidavit (if applicable)
Anti-Ragging Affidavit
Attendance Affidavit
6–8 recent passport-size photographs (formal attire, taken
within the last 3 months)
Parent/Guardian signatures on all required forms
All submitted academic documents must be issued by institutions
and/or school education boards recognized by the Ministry of
Education. Virohan and the HEI reserve the right to reject
documents that do not meet this criterion.
All the documents provided by the Candidate will be shared with
the HEI for admission. They may also be shared with third parties,
including NSDC, for the purposes of acceptance, in compliance with
applicable laws and regulations.
After the HEI admission process is complete, the Candidate will
be enrolled as a Student with the HEI, and the HEI will issue a
unique enrollment ID.
Completion of e-KYC
All Candidates are mandatorily required to
complete the eKYC verification process on the Virohan
Platform and register on the applicable Skill India portal within
the prescribed timelines.
In cases where the eKYC is incomplete, incorrect, or rejected,
the following communication and action timeline shall apply:
Notice 1: This will be issued through
Defined Channels on the 10th day after batch launch.
Notice 2: This will be issued through
Defined Channels on the 20th day
after batch launch.
Notice 3: This will be issued through
Defined Channels on the 30th day
after batch launch.
Day 40 after batch launch: A
Termination Letter will be issued via
Defined Channels, and the Candidate will be removed from the Program for continued non-compliance.
Fee Payment: All accepted Candidates must comply with the fee payment
requirements outlined
below to maintain their active enrolment status and access to
training-related services, including examinations, assessments,
internships, and certifications.
The terms of this section are applicable on all fees paid under any
header whatsoever but excludes Value Added Services (VAS) provided
by HEIs or HEI nominated third parties such as Hostel Fee, Mess/
Canteen Fee, Uniform Fee and Transportation Fee.
Further in addition to above any failure to comply with this section shall constitute a violation of Virohan’s Policy.
Disclaimer:
Virohan provides flexible fee plans to all Candidates to ensure the affordability and
accessibility of the Programs. Accordingly, the fee plans may vary from Candidate to
Candidate. The Candidates’ fee structure and related financial information are strictly
confidential and shall not be disclosed, distributed, or otherwise shared with any third
party without Virohan’s prior written consent.
All fees paid are strictly non -refundable and non-transferable.
Under no circumstances can the fees be transferred to another
individual or Candidate
All Students are Students of the HEI. Virohan is merely the
industry partner of the HEI and collects the fees and remits the
same to the HEI as per the terms of its agreement. No claim shall
lie against Virohan merely because the fee receipts are generated
on the Platform of Virohan.
Candidates are responsible for adhering to the guidelines and
policies of the HEI. If a Candidate is aggrieved regarding any
aspect of fees, the Candidate has to take it up with the
respective authorities of the HEI and/ or other relevant
authorities, as applicable.
Any failure to comply with the requirements under this section
shall constitute a violation of Virohan’s Policy and shall
lead to strict action, including but not limited to suspension,
termination from the Program, recommending revocation of
qualification etc.
Such actions shall not entitle the Candidate to any refund or
compensation and Virohan shall not be liable for any such academic
or financial losses.
Due Date and Fee Structure
All fees must be paid by the 10th of each
month, as per the Candidate’s individual fee plan.
All amounts charged by Virohan fall under a single category
referred to as “Total Fee Scheduled.”
All payments made by the Candidate will be referred to as “Total Fee Received.”
Late Fee Penalty
If the Total Fee Received is less than the Total Fee
Scheduled, a late fee of ₹50 per
day will be levied until the Total
Fee Received (including late fees) is equal to or greater than
the Total Fee Scheduled (including late fees).
Partial payments will not exempt the Candidate
from the daily late fee
penalty or from the consequences of non-payment.
Non-Payment of Fees
In case a Candidate does not clear his/ her fees after the due
date, he/ she shall be issued:
Notice 1: This will be issued on the 15th day after
batch launch date via
Defined Channels.
Notice 2: This will be issued on the 30th day after
batch launch date via
Defined Channels.
Notice 3: This will be issued on the 45th day after
batch launch date via
Defined Channels.
In the event of continued non-payment of fees, Virohan reserves the
right to recommend to the HEI to:
Bar the Candidate from participating in any
upcoming examinations or
evaluations.
Not extend any internship opportunities to such Candidates
Withhold issuance of all documentation, including
but not limited to:
Admit Cards
No Dues Certificates
Training records and/or qualification
These restrictions shall remain in effect until all outstanding
dues—including late fees and other applicable
charges—are fully cleared.
Refund
When you enroll in a Program with a Partner HEI of Virohan and/
or make your first payment, you are making a legal promise to
follow our Policy, which you also accept digitally. Upon
acceptance of the Policy, Virohan and its Partner HEIs
(“Parties”) agree to provide you with the Program you
signed up for.
You expressly recognize that you are a Student of the HEI and
shall be governed by the policy of the HEI and its arrangement
with Virohan including the Policy.
Please note that the entirety of the refund policy below is in
consonance of the above arrangement with the HEI as notified by
them for all Students of the Programs. In exceptional situations
or when Virohan processes refunds on behalf of an HEI, it will do
so in accordance with the HEI’s instructions and this Policy
subject to the terms of the arrangement with the HEI. .
Notwithstanding anything to the contrary in this Policy, refunds
shall primarily remain the responsibility of the Partner HEI
wherever Virohan refunds or processes any fees on their behalf.
The same shall be governed as per applicable law and guidelines of
specific statutory authorities for the relevant Programs.
Non-Refundable Fees
Virohan follows the refund policies of its Partner HEIs. The
following fee heads are ordinarily treated as non-refundable
in line with HEI policy, subject to applicable law:
Registration fee
Tuition/ Program fee
Late fees
In case any Student is dropped out due to any reason including
but not limited to indiscipline, non-payment of fees, shortage in
attendance, etc. any surplus fee shall be deemed as forfeited and
no refund shall be applicable.
Exceptional Circumstances
In the event of exceptional circumstances, where Virohan and/ or
the HEI are unable to deliver the training/ Programs, Students may
be eligible for a refund on a case-to-case basis. Any refunds
processed shall be at the sole discretion of the Parties.
Changes to the Refund Policy
Virohan reserves the right to modify or update this Refund Policy
at any time. Any changes to the policy will be effective
immediately upon posting on our website. It is the responsibility
of Students to review the Refund Policy periodically. Please note
that this Refund Policy is intended to provide a general overview
of our refund process. For specific details and any further
questions, please feel free to drop feedback on the Virohan
app.
Other Services-Value Added Services and Associated Charges
Virohan is an approved training partner of the NSDC and
collaborates with partner HEIs for offering the Programs. Virohan
itself does not operate or provide any Value-Added Services (VAS)
such as hostel accommodation, mess/catering, transportation (e.g.,
buses), uniforms, etc.
These VAS may or may not be offered by the partner HEI and/or
third-party providers (nominated by the partner HEI), and any such
offering is entirely outside the purview of Virohan.
The charges for these VAS are determined solely by the partner HEI and/or third-party providers (nominated by the partner HEI), and Virohan has no
involvement in or control over the pricing,
terms, or availability of such services.
HEIs may also levy additional charges, which could include (but are not limited to):
Examination and/or re-examination fees (as per HEI norms)
Caution deposit or incidental charges
Any other HEI-specific charges
Virohan shall not be liable for the provision, non-provision,
quality, or management of any VAS offered by the HEI or
third-party vendors. Candidates who choose to avail such services
do so entirely at their own discretion, risk, and cost.
All VAS are governed by the respective HEI’s and/or
third-party provider’s policies, terms, rules, and conduct
codes, and Candidates are expected to fully comply with the same.
Any grievances with respect to VAS should be directed to the
respective HEI’s and/or third-party provider. Virohan shall
not entertain any such grievance.
Virohan bears no responsibility or liability for:
The operation or administration of VAS
The quality or continuity of such services
Any dispute or loss arising out of the use or non-availability of
such services
Training Period: Candidates are expected to ensure that their attendance and leaves are
in accordance with the below-provided criteria.
Disclaimers:
All students are Students of the HEI. Virohan is merely the
industry partner of the HEI and does not provide any guarantees or
take responsibility for any final decision regarding attendance or
leaves arrived at by the HEI.
Candidates are responsible for adhering to the guidelines and
policies of the HEI. If a Candidate is aggrieved regarding any
aspect of attendance and/ or leaves finalized by the HEI, or the
Candidate has any other grievance related to the attendance/
leaves, the Candidate has to take it up with the respective
authorities of the HEI and/ or other relevant authorities, as
applicable.
Candidates who fail to comply with the terms of this section
shall not be allowed to sit for the end-semester exam and will
face a semester/year back.
Any failure to comply with the requirements under this section
shall constitute a violation of Virohan’s Policy and shall
lead to strict action, including but not limited to suspension,
termination from the program, recommending revocation of
qualification etc.
Such actions shall not entitle the Candidate to any refund or
compensation and Virohan shall not be liable for any such academic
or financial losses.
Attendance
Initial Attendance Requirement (First 40 Days):
All Candidates are required to
maintain a minimum of 60%attendance within
the first 40 days from the batch launch date to continue in the Program.
In case a Candidate’s attendance remains below 60%, the following
actions will be
taken:
Notice 1: This will be issued on the 10th day after batch launch date via Defined Channels.
Notice 2: This will be issued
on the 20th day after batch launch date via
Defined Channels.
Notice 3: This will be issued
on the 30th day after batch launch date via
Defined Channels.
All Candidates must meet the minimum required attendance criteria
of 80% to continue with the Program.
In case a Candidate does not meet this minimum attendance
criteria:
The Candidate will not be issued an admit card and hence will not
be allowed to appear for examinations
The Candidate will be required to repeat the semester
The Candidate will not be issued an NOC and hence will not be
allowed to go on their internship.
Leaves
All enrolled Candidates across all Virohan campuses and
Programs can have the following leaves.
Application for Leave:
Requests for leave must be submitted in
advance, either via email or written application, along with
relevant supporting documents.
Leave requests are subject to approval by the
Campus Academic Head.
Important Conditions:
Approval of leave does not imply
relaxation of the minimum
attendance criteria for examination eligibility.
It is the responsibility of the Candidate to ensure that, despite taking leave, minimum attendance and academic performance standards are
met.
Failure to do so will render the Candidate ineligible for the End Semester
Examination.
Impact of Leave During Examinations:
If a Candidate is on leave
during an examination, they will be marked absent, and no special or makeup exam will be
conducted.
Examinations: This sectiongoverns the eligibility, structure, conduct,
examination and
evaluation of candidates.
Disclaimers:
All students are students of the HEI. Virohan is merely the
industry partner of the HEI and does not provide any guarantees or
take responsibility for any formal processes related to the
examination conducted by the HEI.
The HEI exercises full control over all aspects of the
following:
date sheet, including but not limited to the dates of exams, the
date of issuance of the date sheet, who to issue the date sheet,
for which Program the date sheet is issued etc.
admit card, including but not limited to the issuance of the
admit card, who to issue the admit card, for which Program the
admit card is issued etc.
examination, including but not limited to the question paper,
seating plan, mode of exam, marksheets, transcripts etc.
marking and grading including but not limited to the date of
marking, marking scheme, marking methodology, etc.
results including but not limited to result preparation, date of
result declaration, which Programs to declare results for,
retotalling, etc.
passing criteria and re-exam including but not limited to the
criteria, associated rules, weightages, date of re-exam,
eligibility of re-exam, etc.
progression criteria including but not limited to the criteria,
final list of Candidates who will progress, final list of
Candidates who will not progress to the next semester/internship,
etc.
Virohan is merely the industry partner of the HEI and, as such, has
no control over any of the above aspects. The final decision
regarding all the above aspects is of the HEI and no claim shall lie
against Virohan merely because it is an industry partner of the HEI.
Candidates are responsible for adhering to the guidelines and
policies of the HEI. If a Candidate is aggrieved at not being
allowed to appear in the examination conducted by the HEI, or the
Candidate has any other grievance related to the formal processes
related to the examination conducted by the HEI, the Candidate has
to take it up with the respective authorities of the HEI and/ or
other relevant authorities, as applicable.
Candidates with documented medical or personal emergencies may
request consideration of the same, subject to the sole discretion
and approval by the HEI. Supporting documentation (e.g., medical
certificates) must be submitted along with such request.
Candidates who fail to comply with the terms of this section
shall not be allowed to sit for the end-semester exam and will
face a semester/year back.
Any failure to comply with the requirements under this section
shall constitute a violation of Virohan’s Policy and shall
lead to strict action, including but not limited to suspension,
termination from the Program, recommending revocation of
qualification etc.
Such actions shall not entitle the Candidate to any refund or
compensation and Virohan shall not be liable for any such academic
or financial losses.
Eligibility for Examinations and Evaluations
(Subject to HEI’s full control over all aspects
of the date
sheet, admit card and examination)
To be eligible to receive the Admit Card—which is mandatory to appear for examinations and
evaluations—Candidates must fulfill the following
criteria:
Clearance of All Dues: All outstanding fees must be
paid in full prior to the issuance
of the Admit Card.
Minimum Attendance Requirement: Candidates must
maintain a minimum of 80% attendance in all scheduled classes, including theory, practical
sessions, ELPSL classes, other classes etc.
In case of documented medical or personal
emergencies, Candidates may request for a consideration of the same,
subject
to the sole discretion and approval of the HEI.
No disciplinary issues
Candidates who fulfill the above criteria will be eligible for
issuance of admit card 14 days prior to the examination. Candidates
having a valid admit card shall be deemed eligible for examination
and evaluations.
Ineligibility and Grievance Redressal: Failure to meet any
of the above criteria will result in
ineligibility to appear for the examination.
Ineligible Candidates will be deemed to have failed the
examination. This means that they will have to appear for the
re-examination and may be held back from moving to the next
semester and not allowed to move forward in their academic
journey.
If a Candidate is aggrieved at not being allowed to appear in the
examination conducted by the HEI, or the Candidate has any other
grievance related to the formal processes related to the
examination conducted by the HEI, he/ she has to take up those
grievances with the appropriate authorities of the HEI and not
with Virohan.
Once the HEI releases the details of the examination, the same
shall be shared with the Candidates through Defined Channels.
Examination and Evaluation Structure
(Subject to HEI’s full control over all aspects
of the
examination)
A Candidate’s academic performance will be assessed through a
combination of Continuous Internal Evaluations and End-Semester Examinations,
as outlined below:
All examinations and evaluations are mandatory and cannot be
skipped.
Candidates not appearing in any examination will be deemed to
have failed the examination. This means that they will have to
appear for the re-examination and may be held back from moving to
the next semester and not allowed to move forward in their
academic journey.
1. Continuous Internal Evaluations (CIE)
These are conducted periodically during the semester. Candidates
may be assessed on any one or combination of the following:
Theoretical knowledge
Practical skills
Soft skills
Projects and presentations related to the subject
Group Discussions
Attendance
Facilitator/ trainer feedback
2. End-Semester Examinations
These will be conducted at the end of each semester. Candidates may
be assessed on any one or combination of the following:
Theoretical knowledge
Practical skills
Soft skills
Projects and presentations related to the subject
Examination formats may include:
Objective questions (MCQs), conducted digitally or on paper
Subjective written responses, conducted digitally or on
paper
Oral exams (viva), spotting, or other formats, either digitally
or in person
Other modes as deemed appropriate
The evaluations and examinations can be conducted at the HEI
location during the classroom training period or other approved
locations.
The internship logbook is a mandatory component for every exam
and evaluation. Candidates are responsible for making sure that
all tasks mentioned in the logbook are covered.
Logbook must be:
Duly filled and signed by Candidate and the Partner
Organization
Submitted as required for evaluations and examinations and on a
need basis as informed by Virohan from time to time.
Based on the information recorded in the internship logbook,
Virohan will evaluate the Candidate on the learning outcomes of
the Program.
The Candidate will also be asked questions based on the
information recorded in the logbook in the exams conducted by the
HEI.
Partner Organizations may share feedback with Virohan about the
performance of the Candidate on the internship. Virohan may
consider the feedback, logbook entries, presentation on the
project report while grading the Candidate for Continuous Internal
Evaluation.
Marking and Grading
(Subject to HEI’s full control over all aspects
of marking and
grading)
Virohan and HEI will mark and grade exams and evaluation as per the
HEIs marking scheme.
Result Declaration
(Subject to HEI’s full control over all aspects
of the
results)
Once the HEI releases the final result, the same will be shared
with the Candidates via Defined Channels.
In case a Candidate wishes for retotalling of marks -
They can apply for a re-totaling of their overall marks by
submitting a written application to their Campus Academic Head,
mentioning the subjects for re-totaling.
This can be done only once within the defined time period after
the result declaration.
They will be informed of the outcome of retotalling by
Virohan.
Passing Criteria
(Subject to HEI’s full control over all aspects
of the passing
criteria)
Candidate must clear all examinations and evaluations
Final percentage/grades/GPA/result will be based on a combination
of performance in Continuous Internal Evaluations and End-Semester
Examinations.
The weightage assigned to each component will be as per the
guidelines of the respective HEI.
In case any Candidate fails in any exam, they will have to take
the re-exam and may be held back from moving to the next semester
and not allowed to move forward in their academic journey.
The re-exam shall be conducted as per the policy of the
HEI.
Progression Criteria
(Subject to HEI’s full control over all
aspects of the
progression criteria)
Candidates who fail one or more subjects may be permitted to
continue to the next semester while being required to clear the
failed subjects within a stipulated time frame as per the HEI
policy.
Candidates must mandatorily clear all academic components of the
classroom phase in order to proceed to the internship phase within
the stipulated duration.
Note: Examination/re-examination procedures may vary
slightly across
campuses depending on the affiliated HEI or HEI.
Maximum duration to complete the Program
The maximum period allowed for a Candidate to successfully complete
their Program including all course requirements, evaluations and
examinations, shall not exceed N+2 years from the date of their
initial admission to the Program, where N stands for the normal or
minimum duration prescribed for completion of the Program.
In case a Candidate, due to any reason (non appearance/
ineligibility/ failure in papers/ subjects, etc.), is unable to
fully complete his/her Program within this defined duration, he/she
shall be deemed ineligible for the qualification of that
Program.
Academic Integrity and Disciplinary Action
All Candidates are expected to uphold the highest standards of academic integrity. Virohan maintains a zero-tolerance policy toward any form of academic
Misconduct.
Prohibited Conduct (Unfair Means) includes but is not limited
to:
Cheating, including use of unauthorized materials or devices
during evaluations and/ or examinations
Plagiarism, i.e., copying or reproducing others' work without
proper attribution
Impersonation or allowing another person to take an examination
on one’s behalf
Unauthorized sharing, recording, or distribution of exam and/ or
evaluation content.
In case of breach of any of the above Policy, Virohan reserves the
right to initiate disciplinary proceedings, which may
include—but are not limited to—formal notices, warning,
suspension, or termination of enrolment, at its sole discretion. For
the avoidance of doubt, it is clarified that the Candidate shall
have no say whatsoever in the final decision taken by Virohan, in
consultation with the HEI.
Internship: Virohan extends internship support
(“Internship Support”) to
eligible Candidates on a good faith basis.
Internship is a compulsory and
integral part of all degree Programs offered in
collaboration with Virohan by the Partner HEIs.
It is designed to provide hands-on industry exposure in real
healthcare settings, reinforcing the academic foundation with
practical experience.
Disclaimers:
Internships through Virohan are not guaranteed. Virohan merely
facilitates Internship Support by sharing relevant opportunities
and providing guidance; however, final selection is solely
dependent on the Candidate’s effort, capabilities, and the
Partner Organization’s decision.
Final decisions to provide internships are made solely by the
Partner Organization based on its internal selection criteria.
This depends on Candidate’s effort and Candidate’s
performance in their classroom and interviews.
No claim shall lie against Virohan merely due to the Candidate
not being able to qualify and/ or secure such Internship Support
provided by Virohan.
Candidates who fail to complete their internship in accordance
with the terms of this section shall not be allowed to sit for the
end-semester exam and will face a semester/year back. Only
internships with complete documentation will be counted.
Any failure to comply with the requirements under this section
shall constitute a violation of Virohan’s Policy and shall lead to strict action, including but not limited
to suspension, termination from the Program, recommending revocation of qualification etc.
In particular, Virohan reserves the right to verify mandatory
documents required for internship validation and shall take strict
action, including termination or recommending revocation of
qualification, in case of tampering of documents or
misrepresentation.
Such actions shall not entitle the Candidate to any refund or
compensation and Virohan shall not be liable for any such academic
or financial losses.
Internship Notification and Communication modes
All internship-related notifications and communication will be
sent via the Virohan App or Defined Channels.
Notifications may be sent through one or more of the above
platforms at Virohan’s discretion.
Candidates are responsible for regularly checking these platforms
and reading all notifications to stay informed about important
announcements and opportunities.
Candidates must use only the Virohan App to share feedback,
concerns, or grievances related to their internship.
It is the Candidate’s
responsibility to ensure their contact details
(email, phone number, etc.) are up-to-date.
Virohan shall not be held responsible for missed opportunities
resulting from outdated contact information or failure to check
notifications.
Internship Duration & Eligibility
Internship and skill component constitutes 50% of the total Program credits.
Internships may be with one or multiple healthcare
organizations.
The total internship duration must equal at least 50% of the Program credits.
The duration of the internship shall be regularly updated to
comply with regulatory requirements.
Eligibility:
Candidates are eligible for internship only if:
They have passed all examinations of previous classroom
semesters. Any pending exams or failed subjects make them
ineligible.
They have cleared all outstanding fees and obtained a "No
Dues" clearance.
They have a clean disciplinary record. Any unresolved
disciplinary action or ongoing investigation into Misconduct renders the Candidate
ineligible.
They demonstrate physical, psychological, and technical fitness
as internships in a healthcare setting are demanding roles that
impact real patient lives.
Virohan reserves the right to request medical or psychological
fitness proof to ensure Candidate and
patient safety.
Virohan also reserves the right to assess eligibility based on
the above criteria. In the event the Candidate is deemed ineligible, the Candidate shall not be
provided any internship support.
Internship Support
Prerequisites:
Candidates must create and/or update their resume (as applicable)
and current residential address on the Virohan App within 7 days
of their final classroom semester results.
Internship opportunities will be provided accordingly.
Non-compliance consequences: In case a Candidate does not create and/or update his/her resume or current
address, he/she shall be issued:
Notice 1: Sent on Day 8 after result declaration
Notice 2: Sent on Day 12 after result declaration
Notice 3: Sent on Day 15 after result declaration
Internship support will be permanently withdrawn after 3rd notice.
If internship support is withdrawn:
Candidates must arrange their own internships.
Failure to complete the internship will result in
disqualification from the Program and denial
of the qualification
(degree/diploma/certification - as applicable).
Candidates will be ineligible for the end-semester exam and will
face a semester/year back.
Internship Conditions:
Internships are a mandatory component of the academic journey of
the candidates and the following conditions shall apply:
Candidates cannot negotiate terms such as specific organization,
location, shift timings, or stipend.
The partner organizations can be small, medium, large, single
specialty, multi-specialty, hospitals, labs or other
organizations.
The location of the partner organizations can be near or far from
the place of residence of the Candidate or
the location of the HEI. It can be in the same state
or a different state in the country.
Conditions like accommodation, travel, and working hours are
determined by the internship provider (“Partner
Organization”).
Conveyance and/or accommodation may or may not be provided.
The shift timings can be morning, afternoon, evening, night or
rotational. An average workday is 9-10 hours.
Stipend, benefits etc. – These may or may not be
applicable.
The above internship conditions are determined by the partner
organizations and HEI policies to align with industry standards,
organizational needs and academic requirements.
As an industry partner of the HEI, Virohan merely facilitates
these internship opportunities and shall not be responsible for
any inconvenience, costs, damages or losses whatsoever arising
from such conditions as these are neither imposed by nor under the
control of Virohan.
No claim for refund or compensation of any nature, by whatsoever
name called, shall lie against Virohan merely because it is the
industry partner of the HEI and facilitates such internship
opportunities with partner organizations for the fulfilment of
academic requirements.
Alternative Arrangements:
If rejected by an Partner Organization, Candidates will be given another opportunity within 7 days.
If the Candidate is rejected
due to indiscipline or refusal to join,
internship support is permanently withdrawn.
Internships are a mandatory component of the Program. Where internship support is withdrawn,
Candidates may
self-arrange internships with prior approval from Virohan. Virohan
may approve such self-arranged internships at its sole discretion
subject to verification that the internship meets all Program requirements.
Internships must:
Fulfil all documentary and Program requirements such as:
Joining letter
Duration amounting to 50% of the Program credits etc.
Meet operational standards set by Virohan (these vary from one Program to another)
Cannot be less than 3 months in duration.
Any other internship requirements mentioned in the relevant
sections of this policy shall also apply. It is the responsibility
of the Candidate to read this policy
carefully and fulfil all
documentary, Program and other requirements
of the internship. In case of any
doubts, it is the responsibility of the Candidate to reach out to the Virohan representative and/ or raise
feedback to get all such doubts cleared before the start of the
internship.
Virohan reserves the right to reject self-arranged internships
that do not comply with the Program
standards or regulatory requirements in line with
applicable law.
SureStart:
SureStart is subject to the Candidate fulfilling the eligibility criteria, as specified by
applicable law and HEI guidelines and policies.
The Candidate will be
considered accepted in SureStart only upon the
Conditional Offer Letter ("Letter") being provided by
the SureStart Partner Organisation. The contents of the Letter may
be subject to change/ modification by the SureStart Partner
Organisation. In case of such modification, the SureStart Partner
Organisation will issue a revised Letter in a timely manner.
Furthermore, the Letter is between the SureStart Partner
Organisation and the Candidate and no third party has any vested
interest/ liability in the same.
In case the Candidate drops out, the SureStart offer is null and void. (S)he may
also lose the internship with the SureStart Partner Organisation
in case any disciplinary action is initiated against him/her.
Furthermore, Virohan is not liable in case the SureStart Partner
Organisation does not provide internships to the accepted Candidates.
Virohan has no role to play beyond facilitation and does not make
any commitments on behalf of the SureStart Partner Organisation to
the Candidate. Please read the offer
document carefully.
Internship Period
Candidates must complete the internship as per Program requirements (3 to 24 months).
Midway exits before the completion of the duration are not
allowed.
Any unauthorised departure from an internship will be considered
as a breach of this Candidate Policy and may result in immediate
withdrawal of internship support.
This withdrawal shall not entitle the Candidate for any refund or compensation and Virohan shall not be
liable for any academic or financial losses.
In case the Candidate exits
midway from an internship, he/she will have to
arrange his/her own internship as it is a mandatory component of
the Program.
Without completing the mandatory internship duration, the Candidate will not be permitted to appear in the
end-semester
exams and will receive a semester/ year back.
In such a case, the Candidate
will not receive any qualification (degree/ diploma/
certificate etc.).
Periodic exams will be conducted during internships as per this
policy of Virohan, HEI policies and other regulatory requirements
as per applicable law.
Any incident at the internship organization is outside
Virohan’s control and such, Virohan is not liable for any
such incident at the internship organization. No claim shall lie
against Virohan merely because it facilitated such an internship
opportunity for the Candidate.
Attendance and Leave during internship
Daily attendance must be:
Marked in the Virohan App
Recorded in the official logbook
Candidates must maintain a minimum of 80% attendance for
successful completion of the internship.
Candidates are responsible for taking prior leaves for their
exams and the points below apply to such leaves.
All leaves must be approved by the Partner Organization in
writing and informed to Virohan via the App. This will include
submission of leave details like dates etc. and supporting
attachment of the formal approval from the Partner Organization.
A Candidate must adhere to the
following timelines to seek leave
approval:
1–3 days: Seek approval 1 week in advance
More than 3 days: Seek approval 1 month in advance
Unapproved or excessive leave results in:
Notice 1 via Defined Channels on Day 1
Notice 2 via Defined Channels on Day 6
Notice 3 via Defined Channels on Day 11, leading to withdrawal of
internship support
Without completing the mandatory internship duration, the Candidate will not be permitted to appear in the
end-semester
exams and will receive a semester/ year back.
In such a case, the Candidate
will not receive any qualification (degree/ diploma/
certificate etc.).
Exams and Evaluation during Internship period
As per the requirements mentioned in the section on Examinations
and Evaluation.
Documentation Requirements
These requirements apply to Virohan-facilitated and self-arranged
internships. To validate their internships, the Candidates must submit the following documents:
Mandatory Documents
Internship Start Proof (e.g., joining letter): Within 30 days of
final classroom semester result or completion of the previous
internship (These can be multiple, as there can be multiple
internships. Candidates need to submit the subsequent
internship’s start proof within 30 days of completion of the
previous internship).
Internship Completion Proof (e.g., completion certificate):
Within 15 days of internship completion with the internship
organization. (These can be multiple, as there can be multiple
internships. Candidates need to submit the internship completion
proof within 15 days of completion of the relevant
internship).
Logbook: At the end of each and every internship semester. The
logbook must be duly filled and signed by both the Candidate and the Partner Organization.
In case the above timelines are not met, the Candidate will be
issued:
Notice 1 via Defined Channels on Day 1 after the deadline of the
internship start proof, internship completion proof and logbook
submission.
Notice 2 via Defined Channels on Day 8 after the deadline of the
internship start proof, internship completion proof and logbook
submission.
Notice 3 via Defined Channels on Day 15, after the deadline of
the internship start proof, internship completion proof and
logbook submission.
Only those internship periods for which all proper documentation is
submitted will be counted toward Program requirements. The templates
for the same are provided in the logbook. Candidates are requested
to check the same diligently before the start of their internship
and raise feedback in case of any query.
Authenticity of Documents
Virohan shall verify the authenticity of all submitted documents,
and in case of any tampering, forging, or misrepresentation detected
by it, the same will be considered a serious breach of the Policy.
This shall result in strict action, including but not limited to
suspension, immediate termination from the Program and withdrawal of
Internship Support. Virohan reserves the right to take legal action
against any such Candidate, as it deems fit.
Physical, psychological, and technical fitness:
As internships in a healthcare setting are demanding roles that
impact real patient lives, it is critical that Candidates going
for internships are physically, mentally and technically fit to
perform their duties.
In case a Candidate is deemed unfit in any way shape or form by Virohan and/
or the Partner Organization anytime during the internship process,
he/she shall not be eligible for Internship Support.
Virohan reserves the right to demand proof of physical,
psychological and/ or technical fitness, if required.
The final decision with respect to the Candidate’s
physical, psychological and/ or technical fitness shall lie solely
with Virohan and/ or the Partner Organization.
No claim shall lie against Virohan for refusing to provide
Internship Support to any Candidate deemed unfit either
physically, psychologically and/ or technically at any point
during the internship process.
Pre-Placement Offers (PPOs)
PPOs must be immediately reported to the Virohan
Coordinator.
Where a Candidate chooses to
accept a PPO, the working period can count
towards mandatory internship duration, provided that:
Candidate Policy is followed
all documentation requirements (such as offer letter, joining
letters etc.) to validate the internship duration are met.
Candidates accepting PPOs or joining employment during internship
duration are not eligible for further placement support.
Candidate Conduct
Candidates must maintain hygiene, exhibit professionalism,
observe punctuality, and demonstrate mutual respect at all
times.
The Candidates must also follow Partner Organization’s
policies strictly while on the internship premises.
The requirement to maintain patient confidentiality is
non-negotiable. Virohan has zero tolerance for any breach of
patient confidentiality.
Virohan reserves the right to take strict action in case of such Misconduct, including, but not limited to, termination
from the Program, recommending revocation of
qualification etc. in addition
to the legal remedies available under the law.
Placement: Virohan extends placement support
(“Placement Support”) to
eligible Candidates and alumni on a good-faith
basis. The Policy outlines the terms,
eligibility, process, and conduct
expectations applicable to all Candidates
availing such support.
Disclaimer:
Placement through Virohan is not guaranteed. Virohan merely
facilitates Placement Support by sharing relevant opportunities
and providing guidance; however, final selection is solely
dependent on the Candidate's effort,
capabilities, and the Partner
Organization's decision.
Final hiring decisions are made solely by the Partner
Organization based on its internal selection criteria. This
depends on Candidate effort and Candidate performance in their classroom,
internship, and
interviews.
No claim shall lie against Virohan merely due to the Candidate not being able to qualify and secure such
Placement
Support provided by Virohan.
Candidates are advised to remain proactive and professional to
increase their chances of being placed.
In case of any Misconduct during the placement process, Virohan reserves the
right to take strict action, including, but not limited to,
termination from the Program,
recommending revocation of qualification etc. in addition
to the legal remedies available under the law.
Such actions shall not entitle the Candidate to any refund or
compensation and Virohan shall not be liable for any such academic
or financial losses.
Placement related Notifications and Communication
All placement-related communication will be shared through the Virohan App or Defined Channels.
Communication may be sent via any one or
more of the above platforms; it is
not mandatory for Virohan to use all channels
simultaneously.
Candidates are solely responsible for regularly
checking these platforms and reading all placement-related messages.
Virohan shall not be held responsible for any missed communication or opportunity resulting
from the Candidate’s failure to check
or respond to messages in a
timely manner.
No claims shall be entertained in cases where:
The contact information provided by the Candidate is
outdated or
incorrect, or
The Candidate ignores, overlooks, or fails to
access communication sent through the designated
channels.
For any issues, concerns, or grievances, Candidates must raise feedback exclusively through the Virohan
App.
Eligibility for Placement Support
Virohan facilitates placement for fresh graduates and
alumni who meet all the following criteria:
Passed all examinations across all subjects and semesters. In
case a Candidate has not passed any exam in any subject in any
semester, he/she will not be eligible for Placement Support.
Cleared all dues and obtained “No Dues”
clearance.
No record of disciplinary action or Misconduct, including during or after the internship.
Submitted all the required internship
documentation, including but not limited to:
Internship Completion Letter (signed and stamped by the Partner
Organization)
Duly filled and verified internship logbook
Physical, psychological, and technical fitness:
As placements in a healthcare setting are demanding roles that
impact real patient lives, it is critical that Candidates applying
for placements are physically, mentally and technically fit to
perform their duties.
In case a Candidate is deemed unfit in any way shape or form by Virohan and/
or the Partner Organization anytime during the placement process,
he/she shall not be eligible for Placement Support.
Virohan reserves the right to demand proof of physical,
psychological and/ or technical fitness, if required.
The final decision with respect to the Candidate’s
physical, psychological and/ or technical fitness shall lie solely
with Virohan and/ or the Partner Organization.
No claim shall lie against Virohan for refusing to provide
Placement Support to any Candidate deemed unfit either physically,
psychologically and/ or technically at any point during the
placement process.
Candidates must create and/or update their resume and current
residential address on the Virohan App within 7 days after their
internship completion documentation has been accepted.
Non-compliance consequences: In case a Candidate does not create and/or update his/her resume or current
address, he/she shall be issued:
Notice 1: Sent on Day 8 after their internship completion
documentation has been accepted
Notice 2: Sent on Day 12 after their internship completion
documentation has been accepted
Notice 3: Sent on Day 15 after their internship completion
documentation has been accepted
Placement Support will be permanently withdrawn after 3rd notice.
If Placement Support is withdrawn, Candidates must arrange their own
placements.
Placement Support Process
Candidates availing Virohan’s Placement Support must secure
a placement within 60 days after their internship completion
documentation has been accepted.
Virohan will share placement opportunities
pan-India during this period.
Candidates must check for opportunities on their Virohan app
regularly.
The opportunities will remain open for at least 24 hours for the
Candidate to apply.
The responsibility for applying for the opportunity and if
selected, following the interview process and appearing for the
interview is solely of the Candidate.
Once the Candidate receives a placement offer, they must accept
or reject it within 24 hours.
If the Candidate does not accept or reject the offer within 24
hours, it will be considered as an auto-rejection.
The Candidate must inform both - the Partner Organization and
Virohan via Defined Channels of their decision within 24
hours.
Upon accepting a placement offer, the Candidate will be removed
from the active placement pool and will not be able to apply for
any other opportunity facilitated by Virohan.
The Candidate must submit valid proof of placement such as Offer
Letter within 15 days of accepting the offer.
If a Candidate accepts an offer but later refuses to join, the
Placement Support shall be withdrawn.
If a Candidate is rejected for indiscipline or Misconduct of any
sort during the placement process, the Placement Support shall be
withdrawn.
In case of Placement Support being withdrawn as above, the
Candidate will have to self-arrange the placement opportunities.
Virohan will not offer further support 60 days after the
Candidate’s internship completion documentation has been
accepted.
Extension of support beyond 60 days may be granted at Virohan's sole discretion in exceptional
cases on a good faith basis. No claim shall
lie against Virohan for the same.
Candidates may not demand or negotiate any
conditions for placement, including, but not limited to, the following:
Choice of Partner Organization or type of organization
These can be medium, large, single specialty, multi-specialty,
hospitals, labs, or other organizations.
Job location
These can be near or far from the place of residence.
These can be in the same state or in a different state across the
country.
Interview format or process: This can involve one or multiple
rounds. The interview can be either online or in-person. There can
also
be background checks involved etc.
Shift timings: These can be morning, afternoon, evening, night or
rotational. An average workday is 9-10 hours.
Other Benefits: These may or may not be
applicable.
Submission of Proof of Placement:
The Candidate must submit a valid proof of placement (such as an
offer letter) within 15 days of accepting the offer.
In case of failure to submit the valid proof of placement (such as an offer letter) within 15
days of accepting the offer, the Candidate will be issued:
Notice 1: via Defined
Channels on the 16th day after they accept the
offer.
Notice 2: via Defined Channels on the 23rd
day after they accept the offer.
Notice 3: via Defined Channels on the 30th day after they accept the offer
— leading to permanent withdrawal of placement support.
Withdrawal of Placement Support:
Refusal to join after accepting an offer, or any form of
indiscipline or Misconduct during the
placement process, will result in permanent withdrawal of Placement Support.
Self-Arranged Placements:
Permitted with prior approval from Virohan.
Must meet all documentation requirements (such as joining letter,
salary slip etc.) and compliance requirements outlined in this
policy.
Voluntary Withdrawal:
Candidates may voluntarily opt out of placement support by
submitting a written request to the Campus Academic Head. No
further opportunities will be shared post-withdrawal.
Disclaimer: Virohan bears no responsibility for
issues or disputes
arising at the Partner Organization’s premises. No claims
shall lie against Virohan for merely facilitating placement
opportunities during such facilitation process or afterwards.
Placement period
1. Application Process
Candidates must check for opportunities on their Virohan app
regularly.
The opportunities will remain open for at least 24 hours for the
Candidate to apply.
The responsibility for applying for the opportunity and if
selected, following the interview process and appearing for the
interview is solely of the Candidate.
Placement Support will be permanently withdrawn if:
A Candidate does not apply for
any opportunity within 60 days of
Virohan accepting their internship completion documentation,
or
A Candidate is offered minimum
10 opportunities and fails to qualify for any of them.
Note: Once placement support is withdrawn, the Candidate will need to independently secure
employment without
Virohan’s support.
2. Post-Application Interview Process
The responsibility for following the interview process mentioned
in the application on the Virohan app and appearing in the
interview is solely of the Candidate.
By default, Candidates who
apply for a placement opportunity are considered
eligible and expected to participate in the associated interview
process.
If a Candidate is not eligible,
Virohan will inform them
explicitly.
Candidates must attend all interview rounds (virtual, telephonic,
or in-person) as scheduled by the Partner Organization.
Failure to attend any interview round after applying will result
in withdrawal of placement support.
Note: The Candidate
will then be responsible for arranging their own
placement.
3. Post-Interview: Selection and Offer Acceptance
Candidates must regularly check the Virohan App and
Defined Channels for interview results.
Virohan will inform Candidates
of interview results within 15 days of the
interview.
Candidates must accept or reject the offer within 24 hours of
receiving the result.
The Candidate must communicate
their decision via email to both the
Partner Organization and Virohan, including a valid reason in case
of rejection.
If the Candidate fails to
inform either party within 24 hours, it will be
considered a rejection of the opportunity.
Upon accepting a job offer the Candidate will be removed from
the active placement pool and will
not be eligible to apply for further opportunities.
The Candidate must submit valid
proof of employment (e.g., Offer
Letter) within 15 days of acceptance.If the Candidate fails to submit
the Offer Letter within 15 days of acceptance of the
offer, the following actions will be taken:
Notice 1: via Defined Channels on the 16th day after the Candidate accepts the offer
Notice 2: via Defined Channels on the 23rd day after the
Candidate accepts
the offer
Notice 3: via Defined Channels on
the 30th day after the Candidate accepts
the offer and placement support will
be permanently withdrawn.
Note: The Candidate
will then be responsible for securing their own
placement.
Withdrawal of Placement Support: Refusal to join after
accepting an offer, or any form of
indiscipline or Misconduct during the placement process, will result
in permanent withdrawal of Placement
Support.
If a Candidate is not selected by the Partner Organization or
rejects the offer, they may apply for
another opportunity in accordance with
the Policy ofPlacement Support.
Candidate Conduct
Candidates must maintain hygiene, exhibit professionalism,
observe punctuality, and demonstrate mutual respect at all
times.
Virohan reserves the right to take strict action in case of
indiscipline or Misconduct, including, but not limited to,
termination from the Program, recommending revocation of
qualification etc. in addition to the legal remedies available
under the law.
Any incident at the premises of the Partner Organization, is
outside the control of Virohan. Virohan does not assume any
liability for the same. No claim shall lie against Virohan merely
due to the fact that Virohan arranged such a placement opportunity
for the Candidate.
Documentation Requirements
(Applicable to both Virohan-facilitated and self-arranged
placements)
To validate the placement, Candidates must submit the
following:
Placement Start Proof: Must be submitted
within 15 days of receiving the offer
letter.
Salary Slips (3 Months):
Submit 3 months’ salary slips within 120 days of internship completion.
Authenticity of Documents
Virohan shall verify the authenticity of all submitted documents,
and in case of any tampering, forging, or misrepresentation detected
by it, the same will be considered a serious breach of Policy. This
shall result in strict action, including but not limited to
suspension, immediate termination from the Program, withdrawal of
Placement Support and recommending revocation of qualification.
Virohan reserves the right to take legal action against any such
Candidate, as it deems fit.
Candidates will be added to the Alumni
Poolonly after submission of all required placement documentation.
STANDARD LEGAL TERMS
The General Code of Conduct and Miscellaneous Provisions (“Standard
Legal Terms”) outlined below are to be read along with and form part and parcel
of the Virohan Candidate Policy (“Policy”).
Capitalised terms used but not defined in these Standard Legal
Terms shall have the same meaning as defined in the Policy. In case of any
contradiction, the provisions of the Policy, to the extent of the
contradiction, shall prevail.
Part A: General Code of Conduct to be followed by a candidate during the
Program
Code of Conduct of the Candidate:
Virohan is committed to fostering a safe, respectful, and
inclusive learning environment. This section outlines expected
standards of conduct for all Candidates and provides a framework
for addressing violations.
All Candidates are expected to be respectful,
courteous, and
behave professionally at all times (including internship/PPO),
including in
interactions with peers, faculty, staff, patients, and third-party
stakeholders. This extends to all forms of
communication—in-person, written, or digital—and applies to both on-HEI location and off- HEI
location activities related to HEI Programs offered in collaboration
with
Virohan.
Disclaimers:
All Students are Students of the HEI. Virohan is merely the
industry partner of the HEI and does not provide any guarantees or
take responsibility for any final decision regarding code of
conduct of the Candidate arrived at by the HEI.
Candidates are responsible for adhering to the guidelines and
policies of the HEI. If a Candidate is aggrieved regarding any
aspect of the final decision regarding any aspect of the code of
conduct taken by the HEI, or the Candidate has any other grievance
related to any aspect of the code of conduct, the Candidate has to
take it up with the respective authorities of the HEI and/ or
other relevant authorities, as applicable.
Failure to comply with this section shall constitute a violation
of Virohan’s Policy and shall be considered as
“Misconduct”. Misconduct includes, but is not limited
to, violations of the Policy, prohibited actions, failure to
comply with attendance or training requirements, breaches of
Partner Organisation policies or any other conduct that, to the
satisfaction of Virohan, renders the Candidate ineligible for
continuation in the Program.
Any failure to comply with the requirements under this section
shall lead to strict action, including but not limited to
suspension, termination from the Program, recommending revocation
of the qualification etc. Further any violation may also attract
legal consequences under applicable laws, including but not
limited to the Bharatiya Nyaya Sanhita (BNS).
Such actions shall not entitle the Candidate to any refund or
compensation and Virohan shall not be liable for any such academic
or financial losses.
Obligations of the Candidate to maintain proper conduct
Upon acceptance of the Candidate in the Program, the Candidate
agrees to maintain general conduct:
Terms and Conditions/Policy Compliance: You must follow
all rules and policies of Virohan and its
internship and/ or placement partners (“Partner
Organisations”).
Professional Behaviour: Maintain discipline, integrity,
punctuality, and respect at all
times—on campus, during internships, and at any
Virohan-related location or activity and not engage in any
Prohibited Conduct which includes but is not limited to:
discrimination, harassment, or bullying, use of abusive language or gestures, disruptive behavior in
academic or professional settings
Respectful Conduct: Use of offensive language,
disruptive behavior, or disrespect
towards faculty, staff, or peers is strictly prohibited.
Online Conduct: Cyberbullying, inappropriate content,
or misuse of any online
platform, including the Virohan
Platform, is not allowed. For the purposes of
these Standard Legal Terms, “Platform” shall mean the relevant platforms, applications, or
website owned, licensed, and/or operated by Virohan, the NSDC
program materials, etc., used for delivering the applicable
Virohan and HEI Program(s) and other instructions provided by
Virohan.
Dress Code: Always be professionally dressed in the
prescribed uniform and
lab coat (if applicable) during training, internships and/ or
while attending any training related activity.
ID Cards: Carry your ID card at all times while on HEI
location or at
Partner Organisation locations.
Use of Resources: Maintain cleanliness, and use
institutional property (such as
laboratories, equipment, digital Platform etc.) responsibly.
Damage to or defacement of Virohan, HEI and/ or Partner
Organization’s property (“Vandalism”), theft, or unauthorized use may result in fines and
disciplinary action.
Internship/ PPO Conduct and Expectations
Candidates serve as ambassadors of Virohan during internships and are required to adhere to the highest
standards of conduct and professionalism.
Key Guidelines:
Punctuality: Report to the internship site as per the
schedule. Repeated
tardiness may be treated as Misconduct. There should be no chronic
tardiness or absenteeism.
Confidentiality: Maintain strict confidentiality of all
patient information.
Unauthorized sharing or discussion of such data is prohibited and
may lead to disciplinary and/or legal action.
All rules and regulations of the Partner Organization must be
strictly followed. Candidates are solely responsible for
understanding and
adhering to the Partner Organization’s policies.
Hygiene & Safety:
Follow all hygiene, infection control, and workplace safety
protocols issued by the Partner Organization.
Non-compliance with safety standards will be treated as a serious
violation.
Anti-Ragging
For the purposes of this Policy, “Ragging” includes any act that causes physical or
psychological
harm, harassment, intimidation, or embarrassment. In addition, the
provisions of this section shall also be applicable on any act or
omission that is included in the definition of ragging as per
applicable law.
Ragging is a criminal offence and is strictly
prohibited in any form including:
on HEI location(s)
on Partner Organization location(s)
such other locations where the candidate is required to be
present for the completion of applicable HEI program in
collaboration with Virohan
The Partner HEIs of Virohan are subject to applicable UGC
Guidelines, frameworks, regulations etc. As per UGC Regulations (2009)
and subsequent amendments, all Candidates must submit an Anti-Ragging Affidavit signed by themselves and their
parent/guardian at the time of
admission.
Institutional Measures:
Candidates are encouraged to report any Ragging related incidents
through their Virohan app. All complaints received shall be
handled confidentially.
Strict penalties for violators may include:
Suspension or expulsion from the Program
Cancellation of admission or withholding of qualification
Fines, complaints and/or FIR under criminal laws such as BNS
Virohan reserves the right to report all Ragging related
incidents to law enforcement authorities and shall not be liable
for any consequences arising from enforcement of anti-Ragging
policies or applicable laws.
No claim shall lie against Virohan merely due to actions taken to
enforce the UGC as well as other applicable government directives
related to curbing the menace of ragging.
Prevention of Sexual Harassment and Caste-Based Discrimination
In alignment with UGC Regulations and applicable Indian laws,
Virohan enforces a zero-tolerance policy against any form of sexual harassment or caste-based
discrimination.
Sexual Harassment: For the purposes of this
Policy, “Sexual Harassment”
shall refer to any unwelcome behaviour of a sexual nature
that creates an intimidating, hostile, or offensive environment.
This includes but is not limited to:
Unwelcome sexual advances, requests for sexual favors
Verbal or physical conduct of a sexual nature
Sharing sexually explicit content (in person, via phone, or
digitally)
Inappropriate remarks, jokes, or gestures
In addition, the provisions of this section shall also be
applicable on any act or omission that is included in the definition
of sexual harassment (with any other grammatical variations or
cognate expressions) as per applicable law.
All Candidates must adhere to the guidelines laid down under the
Prevention of Sexual Harassment (PoSH) Act, 2013. An Internal
Committee (IC) is in place to investigate and take necessary
action.
Caste-Based Discrimination: For the purpose of
this Policy, “Caste-Based Discrimination” shall include discrimination based on caste, class,
religion, tribe, or language. In addition, the provisions of
this section shall also be applicable on any act or omission that
is included in the definition of caste-based discrimination (with
any other grammatical variations or cognate expressions) as per
applicable law.
Caste-Based Discrimination is strictly prohibited. Examples of
Caste-Based Discrimination include, but are not limited to:
Derogatory comments or jokes targeting a candidate’s caste
or background.
Exclusion or unfair treatment in the classroom, assessments, or
activities.
Propagation of caste superiority or inferiority.
Such acts are punishable under the Scheduled Caste and
Scheduled Tribe (Prevention of Atrocities) Act,
1989, and institutional disciplinary mechanisms.
Consequences of Violation: Any candidate found to
be in violation of this Policy shall be
subject to strict disciplinary action, which may include:
Immediate suspension or expulsion from the Program
Filing of a Police Complaint/ FIR and appropriate legal
proceedings as per applicable law
Loss of academic privileges, scholarships, internship
opportunities, and ineligibility for placement support.
The decision taken by Virohan shall be final and binding in this
regard.
Virohan reserves the right to report all such incidents to law
enforcement authorities and shall not be liable for any consequences
arising from enforcement of the Policy or applicable laws.
No claim shall lie against Virohan merely due to actions taken to
enforce the UGC as well as other applicable government directives to
strictly enforce the mandate of zero tolerance against Caste-Based
Discrimination and/ or Sexual Harassment.
Substance Abuse and Prohibited Activities
To ensure a safe and law-abiding environment, the following are
strictly prohibited:
Prohibited Substances
Possession, use, or distribution of:
Alcohol
Tobacco or tobacco related products
Narcotic drugs or psychotropic substances, as defined
under the Narcotic Drugs and Psychotropic
Substances Act, 1985 (“NDPS Act, 1985”)
The possession, use or distribution of all such substances is
banned in all Virohan-related events, whether on or off HEI
campus.
Other Prohibited Acts
Usage of offensive language, disruptive behaviour, aggression or
disrespect towards other Candidates and faculty and staff of
Virohan, HEI and/ or Partner Organizations is strictly
prohibited.
Possession or use of weapons, explosives or any item considered a
threat to the safety of life and general well-being under
applicable law is illegal and prohibited.
Engaging in political activity, protest or agitation on HEI
location(s), Partner Organization location (s) and such other
locations where the Candidate is required to be present for the
completion of the applicable Virohan and the HEI Program is
prohibited.
Cyberbullying, inappropriate content or misuse of online
platforms, including Virohan Platform, is strictly prohibited.
Consequences of Violation
Any candidate found to be in violation of this Policy shall be
subject to strict disciplinary action, which may include:
Immediate suspension or expulsion from the Program
Filing of a Police Complaint/ FIR and appropriate legal
proceedings as per applicable law
Loss of academic privileges, scholarships, internship
opportunities, and ineligibility for placement support.
The decision taken by Virohan shall be final and binding in this
regard.
Use of and Conduct on Social Media Platforms
Candidates must uphold Virohan’s reputation, values, and
confidentiality obligations in all digital interactions.
The following rules apply to all online activity, including but not
limited to posts, comments, images, videos, and/or messages shared
via social media, messaging apps, or public forums, whether
conducted on personal or professional accounts, during or outside of
academic or internship activities.
Prohibited Conduct
Defamation: Posting or endorsing content that insults,
misrepresents, or
defames Virohan or its faculty, staff or fellow Candidates. Any
such act maybe treated as Misconduct and will be liable to
disciplinary or legal action under Applicable Law.
Breach of Confidentiality: Sharing any patient
information, case details, academic
material, internship-related content or internal communication
– whether directly or indirectly, without authorization, is
strictly prohibited.
Improper Use of Platforms: Candidates are advised to
use official channels – such as
feedback forms, email or designated authorities – for
sharing constructive criticism or grievances to ensure proper
documentation and resolution. Posting complaints or grievances on
public forums instead of using official channels is considered
unprofessional and may result in disciplinary action.
Inappropriate Use During Class: Given the innovative
pedagogical methods employed by Virohan
for training delivery, all Virohan Candidates have the liberty to
carry their mobile phones and other digital devices within the
classroom for academic purposes only. The use of social media,
video apps or messaging platforms for non-academic purposes during
class hours is not permitted as it disrupts the learning
environment and violates classroom discipline.
Consequences:
Any breach of the above rules may lead to:
Disciplinary action, including notices, suspension or termination
from the Program
Confiscation of devices used in violation of this Policy
Legal action under applicable law related to defamation, privacy, or misuse of digital platforms and/
or any other cause of action as Virohan may deem fit
Virohan reserves the right to monitor, investigate and take action
on any reported misconduct on digital platforms to maintain decorum
and integrity.
Grievance Redressal
Reporting and Investigation
Candidates are encouraged to report violations of these Standard
Legal Terms and Policy through appropriate channels:
Candidates may raise concerns with the Campus Academic Head/
Campus Head in writing via the Virohan App or email to ensure
proper documentation
If unresolved, feedback maybe submitted via the Virohan app
The concerned team will respond within 48 hours after the
feedback is raised
Use of Virohan’s Intellectual Property by the Candidate
All intellectual property rights, including but not limited to
copyrights, trademarks, patents, trade secrets, know-how, and
other proprietary rights in and to the Virohan platform, mobile
application, website, content, software, materials, and related
technology (collectively, the “Platform”) are and shall remain the sole and exclusive property of
Virohan and/or its licensors.
By accessing or using the Platform, candidates acknowledge and
agree that they do not acquire any ownership, license, or other
rights—express or implied—in, to or over the Platform,
except for a limited, non-exclusive, non-transferable, and
revocable right to use the Platform in accordance with
Virohan’s Terms of Use, solely for educational and
non-commercial purposes.
Candidate are strictly prohibited from copying, modifying,
distributing, reproducing, reverse engineering, decompiling, or
otherwise using the Platform or any part thereof in any manner not
expressly permitted by Virohan. Any unauthorized use may result in
immediate suspension or termination of Platform access and
termination from the program, and may also constitute a violation
of applicable laws.
Prohibited activities include, but are not limited to:
Creating derivative works based on Platform content;
Sharing login credentials;
Extracting or distributing content for commercial use
Attempting to access, modify, or interfere with the
Platform’s source code or backend systems
Any violation of these provisions may lead to disciplinary
action, including immediate termination from the program and
potential legal proceedings under applicable laws, including but
not limited to the Copyright Act, 1957; the Trade Marks Act, 1999;
and the Information Technology Act, 2000 etc. Virohan shall bear
no liability for any academic, financial, or legal consequences
arising from such violations. No claim shall lie against Virohan
for strictly enforcing its intellectual property rights in such
instances.
Part B: Miscellaneous Provisions
Miscellaneous Provisions
Disciplinary Measures:
Any violation of these provisions may lead to one or more of the
following disciplinary actions, depending on the severity and nature
of the misconduct:
Verbal warning or written
notice
Suspension from classes
Termination from the Program
Recommending revocation of qualification to the HEI
Withholding of internship and/or placement support
Legal action, if warranted under applicable laws
Note: The decision of Virohan in all disciplinary
matters shall be final and binding. Candidates
shall not be entitled to any refund, compensation, or academic
concession for losses resulting from disciplinary action. Virohan
shall
bear no liability for any consequences
arising from the enforcement of such
measures.
Data Collection and confirmation to Virohan’s Privacy Policy
Please refer to Virohan’s Privacy Policy available at https://www.virohan.com/privacy to review data collection, procession, transfer, storage and
your rights as a data principal
Jurisdiction and Dispute Resolution
Any disputes arising from these Standard Legal Terms shall be
governed by the laws of India, with exclusive jurisdiction in the
courts of Faridabad. Disputes shall be resolved through arbitration
in accordance with the Arbitration and Conciliation Act, 1996, with
the venue and seat in New Delhi, and the sole arbitrator’s
decision shall be final and binding.
Limit on Virohan’s liability
Virohan’s liability for any claims arising from these
Standard Legal Terms or Candidate conduct shall be limited to the
fees paid by the Candidate for the relevant program component.
Virohan shall not be liable for indirect, consequential, or
incidental damages, including but not limited to losses arising from
disciplinary actions, legal proceedings, or Candidate activities
outside Virohan’s control.
No Waivers
No delay or failure on the part of either Party to require
performance of any provision shall constitute a waiver of that
provision as to that or any other instance.
Amendment
The Standard Legal Terms may be varied, amended or modified by
Virohan from time to time and the Candidates will be informed of the
same. It is strongly recommended for Candidates to return to this
page periodically to review the most current version of these
Standard Legal Terms which are amended by Virohan from time to
time.
Survival of Provisions
The terms and provisions that by their nature are intended to
survive the termination hereof shall so survive. Severability If any
provision is or becomes, in whole or in part, invalid or
unenforceable but would be valid or enforceable if some part of that
provision was deleted or omitted, that provision shall be deemed to
apply with such deletions or omissions as may be necessary to make
it valid. If any Court/Tribunal of competent jurisdiction or any
other regulatory or governmental authority holds any of the
provisions unlawful or otherwise ineffective, the remainder of the
terms shall remain in full force and the unlawful or otherwise.
Entire Agreement
These Standard Legal Terms along with the Policy constitutes the
entire Agreement and understanding between the Parties, and
supersedes any previous agreement or understanding or promise
between the Parties, relating to the subject matter.
Confidentiality: All materials, records and content
shared by Virohan are
confidential. Do not share, copy, modify, reproduce or distribute
any content without written permission.
