Candidate Policy

This Candidate Policy (“Policy”) has been formulated to define and regulate the terms governing the candidature of individuals seeking admission into programs offered by Higher Education Institutions (“HEIs”) in collaboration with Virohan Private Limited (“Virohan”). Virohan, as an approved training partner of the National Skill Development Corporation (“NSDC”) and an industry partner of UGC-recognized HEIs, merely facilitates skill-based employability enhancement training.

The provisions of this Policy are binding upon all individuals who, upon acceptance of their application by Virohan, become “Candidate” and who, upon admission by the concerned HEI, become “Student” of such HEI. The Policy sets forth the obligations, responsibilities, rights, and limitations applicable to all Candidates during the course of their association with Virohan and the Partner HEIs, including but not limited to acceptance, admission, program participation, internship, exam and evaluation, placement support, and compliance with applicable laws and regulations.

All Candidates are required to carefully read, understand, and adhere to the provisions contained herein. By proceeding with the admission process, the Candidate and/or their guardian(s), as the case may be, expressly acknowledge and irrevocably agree to be bound by this Policy and the rules, regulations, and directives of the respective Partner HEI.

• Jurisdiction and Dispute Resolution: Any disputes arising from this policy shall be governed by the laws of India, with exclusive jurisdiction in the courts of Faridabad. Disputes shall be resolved through arbitration in accordance with the Arbitration and Conciliation Act, 1996, with the venue and seat in New Delhi, and the arbitrator’s decision shall be final and binding.
• Partnership with NSDC:Virohan is an approved training partner of NSDC. At no stage in this policy has Virohan guaranteed internships or placements to the Candidates. Candidates are advised to rely only on the written documentation provided by Virohan. No claim shall lie against Virohan for any promise made verbally, but not available in documented form.
• Industry Partnership with Higher Education Institutes: Virohan collaborates with UGC recognized HEIs to offer UGC approved qualifications to the Candidate(s). All mention of the word ‘degree’ in this policy implies that it is offered in collaboration with Virohan’s UGC recognized partner HEIs.
• National Commission of Allied and Healthcare Professions Act, 2021: Virohan is not an “Allied and Healthcare Institute” within the meaning of the term as defined in the National Commission for Allied and Healthcare Professions Act, 2021 (“NCAHP Act, 2021”). Virohan merely collaborates as an industry partner with recognized HEIs and does not award any qualifications, governed by the NCAHP Act, 2021, to the Candidates, on its own.
• Statutory Councils:Virohan is not responsible for any registration or enrollment with any councils, commissions, or any other bodies by whatever name called, whether statutory or non-statutory, whether recognized or unrecognized, and whether incorporated or unincorporated. The responsibility for any registration, enrolment, or any other compliance with such bodies shall solely belong to the Candidate. No claim shall lie against Virohan in respect of any such registration or enrolment merely because Virohan collaborated as an industry partner of the HEI that awarded the UGC recognized qualification to the Candidate.
• Prior Admissions: Admissions in HSS/Q0301 Medical Laboratory Technician, HSS/Q0701 X-Ray Technician, HSS/Q2302 Emergency Medical Technician (EMT) -Advanced, HSS/Q2601 Operation Theatre Technician programs are subject to the outcome of WP (C) 6141 of 2021 by the Hon'ble High Court of Delhi. The Hon’ble Delhi High Court vide its judgment dated 04.09.2025 has directed that all admissions taken in these courses since 2021 shall not be prejudiced.

Virohan’s Role  

Virohan is an approved training partner of National Skill Development Corporation NSDC and collaborates with the UGC recognized HEIs as an industry partner to provide specialized training in allied and other healthcare programs (“Program or Programs”) to impart employability skills to the participants of the Programs.

The broad role and responsibilities of the HEI and Virohan are described below:

Process of Admission with the HEI

• As an aspirant, when you approach Virohan for admission, Virohan ‘accepts’ your application (subject to fulfilment of eligibility criteria). 
•  Based on this acceptance, you become a ‘Candidate’. Virohan recommends to the HEI that you should be ‘admitted’ in the program. 
•  Virohan allots you a unique ID to track your application. This unique ID remains active throughout your journey with Virohan. Virohan’s communication to you through whatsapp or email (“Defined Channels”) from time to time, may use this unique ID.
• All Candidates accepted by the HEI for admission in the programs become a ‘Student’ of the HEI. Not all Candidates proposed by Virohan to the HEI may be admitted by the HEI as Students under the degree program. The HEI reserves the right to grant or reject/ cancel admission etc. at any time. 
• If you are admitted to the program, the HEI allots you a HEI enrolment ID confirming your admission with the HEI.

Therefore, you are a Student of the HEI (and not of Virohan) for all intents and purposes. 

Program Promotion: The names of HEI and Virohan are used during the promotion of the program. The HEI provides its campus and approves and authorizes our staff for interacting with the aspirants desirous of taking admission in the programs. While, as an ‘aspirant’, you interact with Virohan staff approved by the HEI at the time of counselling, however after admission, you become a ‘Student’ of the HEI.

Program Delivery and Credits: While the HEI on one hand (i) obtains all relevant regulatory approvals under the UGC guidelines for the programs, (ii) gets the curriculum approved by the academic council and the Board of Studies, (iii) sets up academic procedures for the approved curriculum i.e. (date sheets, admit cards, exams and assessments of students, declaration of results, issuance of marksheets, transcripts etc.), (iv) issuance of valid diploma/ advanced diploma/ degree etc. to the students as per the applicable regulatory guidelines. Virohan on the other hand merely provides the skill training (which is merely a part of the overall degree curriculum as assigned to it by the HEI) and opportunities for possible internship and placements to the HEI students.

Quality Assurance and Student Grievances: The HEI may regularly coordinate with Virohan to maintain training standards, ensure compliance with approved curriculum and regulatory guidelines, and meet student training needs. All student grievances are finally handled and resolved by the HEI.

A Candidate is confirmed as a Student only upon the allotment of the enrolment ID by the HEI. Virohan only recommends, and does not guarantee, such enrolment as a Student. The final decision regarding the enrolment of the Candidate as a Student of the HEI rests solely with the HEI and no claims shall lie against Virohan regarding the same merely because Virohan is the industry partner of the HEI.

• All Candidates must strictly follow the Policy of Virohan and of internship and placement partners (“Partner Organisations”).
• For the purposes of this Policy, “Platform” shall mean the relevant platforms, applications, or websites owned, licensed, and/or operated by Virohan, the NSDC program materials, etc., used for delivering the applicable Virohan and HEI Program(s) and other instructions provided by Virohan.
• “Misconduct” includes, but is not limited to, violations of the Policy, prohibited actions, failure to comply with attendance or training requirements, breaches of Partner Organisation policies or any other conduct that, to the sole satisfaction of Virohan, renders the Candidate ineligible for continuation in the Program.

SureStart:

• SureStart is subject to the Candidate fulfilling the eligibility criteria, as specified by applicable law and HEI guidelines and policies as well as the guidelines and policies of the internship provider/ employer (“SureStart Partner”).
• The Candidate will be considered accepted in SureStart only upon the Conditional Offer Letter ("Letter") being provided by the SureStart Partner.
• The contents of the Letter may be subject to change/ modification by the SureStart Partner.
• In case of such modification, the SureStart Partner will issue a revised Letter in a timely manner directly to the Candidate.
• Furthermore, the Letter is between the SureStart Partner and the Candidate and no third party, including Virohan, has any vested interest/ liability in the same.
• In case the candidate drops out, the SureStart offer is null and void. (S)he may also lose the internship with the SureStart Partner in case any disciplinary action is initiated against him/her.
• Furthermore, Virohan is not liable in case the SureStart Partner does not provide internships to the accepted candidates.
• Virohan has no role to play beyond facilitation and does not make any commitments on behalf of the SureStart Partner to the candidate.

Please read the Letter carefully.

Frequently Asked Questions (FAQs)

All Candidates must ensure that they visit and go through the FAQs available at Virohan’s website at: http://virohan.com/faq. These FAQs shall be read as part and parcel of this Candidate Policy (“Policy”). It is the responsibility of the Candidate to go through the Policy before the start of the Program. Virohan assumes no liability for the Candidate’s failure to go through the Policy before the start of the Program and shall entertain no claims in such cases.

Legal Disclaimers:

• All Candidates must sign and follow the HEIs and Virohan’s policies at the time of joining. It is the responsibility of the Candidate to read all policies carefully before joining.
• Virohan is an approved training partner of the National Skill Development Corporation (“NSDC”). Virohan does NOT provide any guarantees for degree completion, internship, placement, stipends, salaries or registration with any professional councils. Any verbal claims or promises are NOT valid unless officially communicated by Virohan in writing. No claim shall lie against Virohan merely because it is the Industry Partner of the Higher Education Institute (HEI, College etc.)
• All mention of “Degree” made in this brochure refers to a UGC-approved qualification provided by a UGC recognised Higher Education Institute (HEI). The degree nomenclatures are subject to revision to comply with regulatory requirements from time to time and fall under the HEI’s prerogative.
• All Programs offered by HEIs, in collaboration with Virohan, are offered in regular mode, using blended learning pedagogy. Online instruction may occur only in exceptional circumstances.

Onboarding of a Candidate: The Candidate and/or their guardian(s) acknowledge, accept, and agree that acceptance and admission to HEIs Programs offered in collaboration with Virohan, is conditional upon the timely and accurate submission of required information and documents and completion of the e-KYC registration. Virohan shall not be held responsible for any delay or denial of admission resulting from the Candidate’s failure to respond or comply in a timely manner

Disclaimers:

1. All Students are Students of the HEI. Virohan is merely the industry partner of the HEI and does not provide any guarantees or take responsibility for any final decision regarding admission arrived at by the HEI.
2. Candidates are responsible for adhering to the guidelines and policies of the HEI. If a Candidate is aggrieved regarding any aspect of the final decision regarding admission taken by the HEI, or the Candidate has any other grievance related to the admission, the Candidate has to take it up with the respective authorities of the HEI and/ or other relevant authorities, as applicable.
3. Any failure to comply with the requirements under this section shall constitute a violation of Virohan’s Policy and shall lead to strict action, including but not limited to cancellation of candidature of the Candidate.
4. Such actions shall not entitle the Candidate to any refund or compensation and Virohan shall not be liable for any such academic or financial losses.

Mandatory Documents for Onboarding

Mandatory Documents: The following documents must be submitted within 10 days from the batch launch date:

1. Class 10th and 12th Marksheets
2. Aadhaar Card (Candidate and Guardian)
3. Provisional Certificate
4. Transfer Certificate
5. Migration Certificate
6. Character Certificate
7. Medical Fitness Certificate
8. Caste Certificate (if applicable)
9. GAP Affidavit (if applicable)
10. Anti-Ragging Affidavit
11. Attendance Affidavit
12. 6–8 recent passport-size photographs (formal attire, taken within the last 3 months)
13. Parent/Guardian signatures on all required forms

• All submitted academic documents must be issued by institutions and/or school education boards recognized by the Ministry of Education. Virohan and the HEI reserve the right to reject documents that do not meet this criterion.
• All the documents provided by the Candidate will be shared with the HEI for admission. They may also be shared with third parties, including NSDC, for the purposes of acceptance, in compliance with applicable laws and regulations.
• After the HEI admission process is complete, the Candidate will be enrolled as a Student with the HEI, and the HEI will issue a unique enrollment ID.

Completion of e-KYC

• All Candidates are mandatorily required to complete the eKYC verification process on the Virohan Platform and register on the applicable Skill India portal within the prescribed timelines.
• In cases where the eKYC is incomplete, incorrect, or rejected, the following communication and action timeline shall apply:

• Notice 1: This will be issued through Defined Channels on the 10th day after batch launch.
• Notice 2: This will be issued through Defined Channels on the 20th day after batch launch.
• Notice 3: This will be issued through Defined Channels on the 30th day after batch launch.
• Day 40 after batch launch: A Termination Letter will be issued via Defined Channels, and the Candidate will be removed from the Program for continued non-compliance.

Fee Payment: All accepted Candidates must comply with the fee payment requirements outlined below to maintain their active enrolment status and access to training-related services, including examinations, assessments, internships, and certifications.

The terms of this section are applicable on all fees paid under any header whatsoever but excludes Value Added Services (VAS) provided by HEIs or HEI nominated third parties such as Hostel Fee, Mess/ Canteen Fee, Uniform Fee and Transportation Fee.

Further in addition to above any failure to comply with this section shall constitute a violation of Virohan’s Policy.

Disclaimer:

1. Virohan provides flexible fee plans to all Candidates to ensure the affordability and accessibility of the Programs. Accordingly, the fee plans may vary from Candidate to Candidate. The Candidates’ fee structure and related financial information are strictly confidential and shall not be disclosed, distributed, or otherwise shared with any third party without Virohan’s prior written consent.
2. All fees paid are strictly non -refundable and non-transferable. Under no circumstances can the fees be transferred to another individual or Candidate
3. All Students are Students of the HEI. Virohan is merely the industry partner of the HEI and collects the fees and remits the same to the HEI as per the terms of its agreement. No claim shall lie against Virohan merely because the fee receipts are generated on the Platform of Virohan.
4. Candidates are responsible for adhering to the guidelines and policies of the HEI. If a Candidate is aggrieved regarding any aspect of fees, the Candidate has to take it up with the respective authorities of the HEI and/ or other relevant authorities, as applicable.
5. Any failure to comply with the requirements under this section shall constitute a violation of Virohan’s Policy and shall lead to strict action, including but not limited to suspension, termination from the Program, recommending revocation of qualification etc.
6. Such actions shall not entitle the Candidate to any refund or compensation and Virohan shall not be liable for any such academic or financial losses.

Due Date and Fee Structure

• All fees must be paid by the 10th of each month, as per the Candidate’s individual fee plan.
• All amounts charged by Virohan fall under a single category referred to as “Total Fee Scheduled.”
• All payments made by the Candidate will be referred to as “Total Fee Received.”

Late Fee Penalty

• If the Total Fee Received is less than the Total Fee Scheduled, a late fee of ₹50 per day will be levied until the Total Fee Received (including late fees) is equal to or greater than the Total Fee Scheduled (including late fees).
• Partial payments will not exempt the Candidate from the daily late fee penalty or from the consequences of non-payment.

Non-Payment of Fees

In case a Candidate does not clear his/ her fees after the due date, he/ she shall be issued:

• Notice 1: This will be issued on the 15th day after batch launch date via Defined Channels.
• Notice 2: This will be issued on the 30th day after batch launch date via Defined Channels.
• Notice 3: This will be issued on the 45th day after batch launch date via Defined Channels.

In the event of continued non-payment of fees, Virohan reserves the right to recommend to the HEI to:

• Bar the Candidate from participating in any upcoming examinations or evaluations.
• Not extend any internship opportunities to such Candidates
• Withhold issuance of all documentation, including but not limited to:

• Admit Cards
• No Dues Certificates
• Training records and/or qualification

These restrictions shall remain in effect until all outstanding dues—including late fees and other applicable charges—are fully cleared.

Refund

• When you enroll in a Program with a Partner HEI of Virohan and/ or make your first payment, you are making a legal promise to follow our Policy, which you also accept digitally. Upon acceptance of the Policy, Virohan and its Partner HEIs (“Parties”) agree to provide you with the Program you signed up for.
• You expressly recognize that you are a Student of the HEI and shall be governed by the policy of the HEI and its arrangement with Virohan including the Policy.
• Please note that the entirety of the refund policy below is in consonance of the above arrangement with the HEI as notified by them for all Students of the Programs. In exceptional situations or when Virohan processes refunds on behalf of an HEI, it will do so in accordance with the HEI’s instructions and this Policy subject to the terms of the arrangement with the HEI. .
• Notwithstanding anything to the contrary in this Policy, refunds shall primarily remain the responsibility of the Partner HEI wherever Virohan refunds or processes any fees on their behalf. The same shall be governed as per applicable law and guidelines of specific statutory authorities for the relevant Programs.

Non-Refundable Fees

• Virohan follows the refund policies of its Partner HEIs. The following fee heads are ordinarily treated as non-refundable  in line with HEI policy, subject to applicable law:

• Registration fee
• Tuition/ Program fee
• Late fees

• In case any Student is dropped out due to any reason including but not limited to indiscipline, non-payment of fees, shortage in attendance, etc. any surplus fee shall be deemed as forfeited and no refund shall be applicable.

Exceptional Circumstances

• In the event of exceptional circumstances, where Virohan and/ or the HEI are unable to deliver the training/ Programs, Students may be eligible for a refund on a case-to-case basis. Any refunds processed shall be at the sole discretion of the Parties.

Changes to the Refund Policy

• Virohan reserves the right to modify or update this Refund Policy at any time. Any changes to the policy will be effective immediately upon posting on our website. It is the responsibility of Students to review the Refund Policy periodically. Please note that this Refund Policy is intended to provide a general overview of our refund process. For specific details and any further questions, please feel free to drop feedback on the Virohan app.

Other Services-Value Added Services and Associated Charges

Virohan is an approved training partner of the NSDC and collaborates with partner HEIs for offering the Programs. Virohan itself does not operate or provide any Value-Added Services (VAS) such as hostel accommodation, mess/catering, transportation (e.g., buses), uniforms, etc.

• These VAS may or may not be offered by the partner HEI and/or third-party providers (nominated by the partner HEI), and any such offering is entirely outside the purview of Virohan.
• The charges for these VAS are determined solely by the partner HEI and/or third-party providers (nominated by the partner HEI), and Virohan has no involvement in or control over the pricing, terms, or availability of such services.
• HEIs may also levy additional charges, which could include (but are not limited to):

• Examination and/or re-examination fees (as per HEI norms)
• Caution deposit or incidental charges
• Any other HEI-specific charges

• Virohan shall not be liable for the provision, non-provision, quality, or management of any VAS offered by the HEI or third-party vendors. Candidates who choose to avail such services do so entirely at their own discretion, risk, and cost.
• All VAS are governed by the respective HEI’s and/or third-party provider’s policies, terms, rules, and conduct codes, and Candidates are expected to fully comply with the same.
• Any grievances with respect to VAS should be directed to the respective HEI’s and/or third-party provider. Virohan shall not entertain any such grievance.
• Virohan bears no responsibility or liability for:

• The operation or administration of VAS
• The quality or continuity of such services
• Any dispute or loss arising out of the use or non-availability of such services

Training Period: Candidates are expected to ensure that their attendance and leaves are in accordance with the below-provided criteria.

Disclaimers:

5. All students are Students of the HEI. Virohan is merely the industry partner of the HEI and does not provide any guarantees or take responsibility for any final decision regarding attendance or leaves arrived at by the HEI.
6. Candidates are responsible for adhering to the guidelines and policies of the HEI. If a Candidate is aggrieved regarding any aspect of attendance and/ or leaves finalized by the HEI, or the Candidate has any other grievance related to the attendance/ leaves, the Candidate has to take it up with the respective authorities of the HEI and/ or other relevant authorities, as applicable.
7. Candidates who fail to comply with the terms of this section shall not be allowed to sit for the end-semester exam and will face a semester/year back.
8. Any failure to comply with the requirements under this section shall constitute a violation of Virohan’s Policy and shall lead to strict action, including but not limited to suspension, termination from the program, recommending revocation of qualification etc.
9. Such actions shall not entitle the Candidate to any refund or compensation and Virohan shall not be liable for any such academic or financial losses.

Attendance

1. Initial Attendance Requirement (First 40 Days):

All Candidates are required to maintain a minimum of 60% attendance within the first 40 days from the batch launch date to continue in the Program.

In case a Candidate’s attendance remains below 60%, the following actions will be taken:

• Notice 1: This will be issued on the 10th day after batch launch date via Defined Channels.
• Notice 2: This will be issued on the 20th day after batch launch date via Defined Channels.
• Notice 3: This will be issued on the 30th day after batch launch date via Defined Channels.

2.  Ongoing Attendance Requirement (Beyond 40 Days) :

All Candidates must meet the minimum required attendance criteria of 80% to continue with the Program.

In case a Candidate does not meet this minimum attendance criteria:

• The Candidate will not be issued an admit card and hence will not be allowed to appear for examinations
• The Candidate will be required to repeat the semester
• The Candidate will not be issued an NOC and hence will not be allowed to go on their internship.

Leaves

All enrolled Candidates across all Virohan campuses and Programs can have the following leaves.

1. Application for Leave:

• Requests for leave must be submitted in advance, either via email or written application, along with relevant supporting documents.
• Leave requests are subject to approval by the Campus Academic Head.

2. Important Conditions:

• Approval of leave does not imply relaxation of the minimum attendance criteria for examination eligibility.
• It is the responsibility of the Candidate to ensure that, despite taking leave, minimum attendance and academic performance standards are met.
• Failure to do so will render the Candidate ineligible for the End Semester Examination.

3. Impact of Leave During Examinations:

• If a Candidate is on leave during an examination, they will be marked absent, and no special or makeup exam will be conducted.

Examinations: This section governs the eligibility, structure, conduct, examination and evaluation of candidates.

Disclaimers:

1. All students are students of the HEI. Virohan is merely the industry partner of the HEI and does not provide any guarantees or take responsibility for any formal processes related to the examination conducted by the HEI.
2. The HEI exercises full control over all aspects of the following:

1. date sheet, including but not limited to the dates of exams, the date of issuance of the date sheet, who to issue the date sheet, for which Program the date sheet is issued etc.
2. admit card, including but not limited to the issuance of the admit card, who to issue the admit card, for which Program the admit card is issued etc.
3. examination, including but not limited to the question paper, seating plan, mode of exam, marksheets, transcripts etc.
4. marking and grading including but not limited to the date of marking, marking scheme, marking methodology, etc.
5. results including but not limited to result preparation, date of result declaration, which Programs to declare results for, retotalling, etc.
6. passing criteria and re-exam including but not limited to the criteria, associated rules, weightages, date of re-exam, eligibility of re-exam, etc.
7. progression criteria including but not limited to the criteria, final list of Candidates who will progress, final list of Candidates who will not progress to the next semester/internship, etc.

Virohan is merely the industry partner of the HEI and, as such, has no control over any of the above aspects. The final decision regarding all the above aspects is of the HEI and no claim shall lie against Virohan merely because it is an industry partner of the HEI.

3. Candidates are responsible for adhering to the guidelines and policies of the HEI. If a Candidate is aggrieved at not being allowed to appear in the examination conducted by the HEI, or the Candidate has any other grievance related to the formal processes related to the examination conducted by the HEI, the Candidate has to take it up with the respective authorities of the HEI and/ or other relevant authorities, as applicable.
4. Candidates with documented medical or personal emergencies may request consideration of the same, subject to the sole discretion and approval by the HEI. Supporting documentation (e.g., medical certificates) must be submitted along with such request.
5. Candidates who fail to comply with the terms of this section shall not be allowed to sit for the end-semester exam and will face a semester/year back.
6. Any failure to comply with the requirements under this section shall constitute a violation of Virohan’s Policy and shall lead to strict action, including but not limited to suspension, termination from the Program, recommending revocation of qualification etc.
7. Such actions shall not entitle the Candidate to any refund or compensation and Virohan shall not be liable for any such academic or financial losses.

Eligibility for Examinations and Evaluations

(Subject to HEI’s full control over all aspects of the date sheet, admit card and examination)

To be eligible to receive the Admit Card—which is mandatory to appear for examinations and evaluations—Candidates must fulfill the following criteria:

• Clearance of All Dues: All outstanding fees must be paid in full prior to the issuance of the Admit Card.
• Minimum Attendance Requirement: Candidates must maintain a minimum of 80% attendance in all scheduled classes, including theory, practical sessions, ELPSL classes, other classes etc.

• In case of documented medical or personal emergencies, Candidates may request for a consideration of the same, subject to the sole discretion and approval of the HEI.

• No disciplinary issues

Candidates who fulfill the above criteria will be eligible for issuance of admit card 14 days prior to the examination. Candidates having a valid admit card shall be deemed eligible for examination and evaluations.

  

Ineligibility and Grievance Redressal: Failure to meet any of the above criteria will result in ineligibility to appear for the examination.

• Ineligible Candidates will be deemed to have failed the examination. This means that they will have to appear for the re-examination and may be held back from moving to the next semester and not allowed to move forward in their academic journey.
• If a Candidate is aggrieved at not being allowed to appear in the examination conducted by the HEI, or the Candidate has any other grievance related to the formal processes related to the examination conducted by the HEI, he/ she has to take up those grievances with the appropriate authorities of the HEI and not with Virohan.

Once the HEI releases the details of the examination, the same shall be shared with the Candidates through Defined Channels.

Examination and Evaluation Structure

(Subject to HEI’s full control over all aspects of the examination)

A Candidate’s academic performance will be assessed through a combination of Continuous Internal Evaluations and End-Semester Examinations, as outlined below:

• All examinations and evaluations are mandatory and cannot be skipped.
• Candidates not appearing in any examination will be deemed to have failed the examination. This means that they will have to appear for the re-examination and may be held back from moving to the next semester and not allowed to move forward in their academic journey.

1. Continuous Internal Evaluations (CIE)

These are conducted periodically during the semester. Candidates may be assessed on any one or combination of the following:

• Theoretical knowledge
• Practical skills
• Soft skills
• Projects and presentations related to the subject
• Group Discussions
• Attendance
• Facilitator/ trainer feedback

2. End-Semester Examinations

These will be conducted at the end of each semester. Candidates may be assessed on any one or combination of the following:

• Theoretical knowledge
• Practical skills
• Soft skills
• Projects and presentations related to the subject

Examination formats may include:

• Objective questions (MCQs), conducted digitally or on paper
• Subjective written responses, conducted digitally or on paper
• Oral exams (viva), spotting, or other formats, either digitally or in person
• Other modes as deemed appropriate

• The evaluations and examinations can be conducted at the HEI location during the classroom training period or other approved locations.

• The internship logbook is a mandatory component for every exam and evaluation. Candidates are responsible for making sure that all tasks mentioned in the logbook are covered.

• Logbook must be:

• Duly filled and signed by Candidate and the Partner Organization
• Submitted as required for evaluations and examinations and on a need basis as informed by Virohan from time to time.
• Based on the information recorded in the internship logbook, Virohan will evaluate the Candidate on the learning outcomes of the Program.
• The Candidate will also be asked questions based on the information recorded in the logbook in the exams conducted by the HEI.

• Partner Organizations may share feedback with Virohan about the performance of the Candidate on the internship. Virohan may consider the feedback, logbook entries, presentation on the project report while grading the Candidate for Continuous Internal Evaluation.

Marking and Grading

(Subject to HEI’s full control over all aspects of marking and grading)

Virohan and HEI will mark and grade exams and evaluation as per the HEIs marking scheme.

Result Declaration

(Subject to HEI’s full control over all aspects of the results)

Once the HEI releases the final result, the same will be shared with the Candidates via Defined Channels.

In case a Candidate wishes for retotalling of marks -

• They can apply for a re-totaling of their overall marks by submitting a written application to their Campus Academic Head, mentioning the subjects for re-totaling.
• This can be done only once within the defined time period after the result declaration.
• They will be informed of the outcome of retotalling by Virohan.

Passing Criteria

(Subject to HEI’s full control over all aspects of the passing criteria)

• Candidate must clear all examinations and evaluations
• Final percentage/grades/GPA/result will be based on a combination of performance in Continuous Internal Evaluations and End-Semester Examinations.
• The weightage assigned to each component will be as per the guidelines of the respective HEI.
• In case any Candidate fails in any exam, they will have to take the re-exam and may be held back from moving to the next semester and not allowed to move forward in their academic journey.
• The re-exam shall be conducted as per the policy of the HEI.

Progression Criteria

(Subject to HEI’s full control over all aspects of the progression criteria)

• Candidates who fail one or more subjects may be permitted to continue to the next semester while being required to clear the failed subjects within a stipulated time frame as per the HEI policy.
• Candidates must mandatorily clear all academic components of the classroom phase in order to proceed to the internship phase within the stipulated duration.

Note: Examination/re-examination procedures may vary slightly across campuses depending on the affiliated HEI or HEI.

Maximum duration to complete the Program

The maximum period allowed for a Candidate to successfully complete their Program including all course requirements, evaluations and examinations, shall not exceed N+2 years from the date of their initial admission to the Program, where N stands for the normal or minimum duration prescribed for completion of the Program.

In case a Candidate, due to any reason (non appearance/ ineligibility/ failure in papers/ subjects, etc.), is unable to fully complete his/her Program within this defined duration, he/she shall be deemed ineligible for the qualification of that Program.

Academic Integrity and Disciplinary Action

All Candidates are expected to uphold the highest standards of academic integrity. Virohan maintains a zero-tolerance policy toward any form of academic Misconduct.

Prohibited Conduct (Unfair Means) includes but is not limited to:

• Cheating, including use of unauthorized materials or devices during evaluations and/ or examinations
• Plagiarism, i.e., copying or reproducing others' work without proper attribution
• Impersonation or allowing another person to take an examination on one’s behalf
• Unauthorized sharing, recording, or distribution of exam and/ or evaluation content.

In case of breach of any of the above Policy, Virohan reserves the right to initiate disciplinary proceedings, which may include—but are not limited to—formal notices, warning, suspension, or termination of enrolment, at its sole discretion. For the avoidance of doubt, it is clarified that the Candidate shall have no say whatsoever in the final decision taken by Virohan, in consultation with the HEI.

Internship: Virohan extends internship support (“Internship Support”) to eligible Candidates on a good faith basis. Internship is a compulsory and integral part of all degree Programs offered in collaboration with Virohan by the Partner HEIs. It is designed to provide hands-on industry exposure in real healthcare settings, reinforcing the academic foundation with practical experience.

Disclaimers:

1. Internships through Virohan are not guaranteed. Virohan merely facilitates Internship Support by sharing relevant opportunities and providing guidance; however, final selection is solely dependent on the Candidate’s effort, capabilities, and the Partner Organization’s decision.
2. Final decisions to provide internships are made solely by the Partner Organization based on its internal selection criteria. This depends on Candidate’s effort and Candidate’s performance in their classroom and interviews.
3. No claim shall lie against Virohan merely due to the Candidate not being able to qualify and/ or secure such Internship Support provided by Virohan.
4. Candidates who fail to complete their internship in accordance with the terms of this section shall not be allowed to sit for the end-semester exam and will face a semester/year back. Only internships with complete documentation will be counted.
5. Any failure to comply with the requirements under this section shall constitute a violation of Virohan’s Policy  and shall lead to strict action, including but not limited to suspension, termination from the Program, recommending revocation of qualification etc.
6. In particular, Virohan reserves the right to verify mandatory documents required for internship validation and shall take strict action, including termination or recommending revocation of qualification, in case of tampering of documents or misrepresentation.
7. Such actions shall not entitle the Candidate to any refund or compensation and Virohan shall not be liable for any such academic or financial losses.

Internship Notification and Communication modes

• All internship-related notifications and communication will be sent via the Virohan App or Defined Channels.
• Notifications may be sent through one or more of the above platforms at Virohan’s discretion.
• Candidates are responsible for regularly checking these platforms and reading all notifications to stay informed about important announcements and opportunities.
• Candidates must use only the Virohan App to share feedback, concerns, or grievances related to their internship.
• It is the Candidate’s responsibility to ensure their contact details (email, phone number, etc.) are up-to-date.
• Virohan shall not be held responsible for missed opportunities resulting from outdated contact information or failure to check notifications.

Internship Duration & Eligibility

• Internship and skill component constitutes 50% of the total Program credits.
• Duration (may vary basis regulatory requirements):

• 4-year degree Programs: 4 semesters of internship
• 3-year degree Programs: 3 semesters of internship

• Internships may be with one or multiple healthcare organizations.
• The total internship duration must equal at least 50% of the Program credits.
• The duration of the internship shall be regularly updated to comply with regulatory requirements.

Eligibility:

        

Candidates are eligible for internship only if:

• They have passed all examinations of previous classroom semesters. Any pending exams or failed subjects make them ineligible.
• They have cleared all outstanding fees and obtained a "No Dues" clearance.
• They have a clean disciplinary record. Any unresolved disciplinary action or ongoing investigation into Misconduct renders the Candidate ineligible.
• They demonstrate physical, psychological, and technical fitness as internships in a healthcare setting are demanding roles that impact real patient lives.
• Virohan reserves the right to request medical or psychological fitness proof to ensure Candidate and patient safety.
• Virohan also reserves the right to assess eligibility based on the above criteria. In the event the Candidate is deemed ineligible, the Candidate shall not be provided any internship support.

Internship Support

Prerequisites:

• Candidates must create and/or update their resume (as applicable) and current residential address on the Virohan App within 7 days of their final classroom semester results.
• Internship opportunities will be provided accordingly.

• Non-compliance consequences: In case a Candidate does not create and/or update his/her resume or current address, he/she shall be issued:

• Notice 1: Sent on Day 8 after result declaration
• Notice 2: Sent on Day 12 after result declaration
• Notice 3: Sent on Day 15 after result declaration

Internship support will be permanently withdrawn after 3rd notice.

If internship support is withdrawn:

• Candidates must arrange their own internships.
• Failure to complete the internship will result in disqualification from the Program and denial of the qualification (degree/diploma/certification - as applicable).
• Candidates will be ineligible for the end-semester exam and will face a semester/year back.

Internship Conditions:

Internships are a mandatory component of the academic journey of the candidates and the following conditions shall apply:

• Candidates cannot negotiate terms such as specific organization, location, shift timings, or stipend.

• The partner organizations can be small, medium, large, single specialty, multi-specialty, hospitals, labs or other organizations.
• The location of the partner organizations can be near or far from the place of residence of the Candidate or the location of the HEI. It can be in the same state or a different state in the country.

• Conditions like accommodation, travel, and working hours are determined by the internship provider (“Partner Organization”).

• Conveyance and/or accommodation may or may not be provided.
• The shift timings can be morning, afternoon, evening, night or rotational. An average workday is 9-10 hours.
• Stipend, benefits etc. – These may or may not be applicable.

• The above internship conditions are determined by the partner organizations and HEI policies to align with industry standards, organizational needs and academic requirements.
• As an industry partner of the HEI, Virohan merely facilitates these internship opportunities and shall not be responsible for any inconvenience, costs, damages or losses whatsoever arising from such conditions as these are neither imposed by nor under the control of Virohan.
• No claim for refund or compensation of any nature, by whatsoever name called, shall lie against Virohan merely because it is the industry partner of the HEI and facilitates such internship opportunities with partner organizations for the fulfilment of academic requirements.

Alternative Arrangements:

• If rejected by an Partner Organization, Candidates will be given another opportunity within 7 days.
• If the Candidate is rejected due to indiscipline or refusal to join, internship support is permanently withdrawn.
• Internships are a mandatory component of the Program. Where internship support is withdrawn, Candidates may self-arrange internships with prior approval from Virohan. Virohan may approve such self-arranged internships at its sole discretion subject to verification that the internship meets all Program requirements.  
• Internships must:

• Fulfil all documentary and Program requirements such as:

• Joining letter
• Duration amounting to 50% of the Program credits etc.

• Meet operational standards set by Virohan (these vary from one Program to another)
• Cannot be less than 3 months in duration.

 

• Any other internship requirements mentioned in the relevant sections of this policy shall also apply. It is the responsibility of the Candidate to read this policy carefully and fulfil all documentary, Program and other requirements of the internship. In case of any doubts, it is the responsibility of the Candidate to reach out to the Virohan representative and/ or raise feedback to get all such doubts cleared before the start of the internship.
• Virohan reserves the right to reject self-arranged internships that do not comply with the Program standards or regulatory requirements in line with applicable law.

SureStart:

• SureStart is subject to the Candidate fulfilling the eligibility criteria, as specified by applicable law and HEI guidelines and policies.
• The Candidate will be considered accepted in SureStart only upon the Conditional Offer Letter ("Letter") being provided by the SureStart Partner Organisation. The contents of the Letter may be subject to change/ modification by the SureStart Partner Organisation. In case of such modification, the SureStart Partner Organisation will issue a revised Letter in a timely manner. Furthermore, the Letter is between the SureStart Partner Organisation and the Candidate and no third party has any vested interest/ liability in the same.
• In case the Candidate drops out, the SureStart offer is null and void. (S)he may also lose the internship with the SureStart Partner Organisation in case any disciplinary action is initiated against him/her.
• Furthermore, Virohan is not liable in case the SureStart Partner Organisation does not provide internships to the accepted Candidates.
• Virohan has no role to play beyond facilitation and does not make any commitments on behalf of the SureStart Partner Organisation to the Candidate. Please read the offer document carefully.

Internship Period

• Candidates must complete the internship as per Program requirements (3 to 24 months).
• Midway exits before the completion of the duration are not allowed.

• Any unauthorised departure from an internship will be considered as a breach of this Candidate Policy and may result in immediate withdrawal of internship support.
• This withdrawal shall not entitle the Candidate for any refund or compensation and Virohan shall not be liable for any academic or financial losses.
• In case the Candidate exits midway from an internship, he/she will have to arrange his/her own internship as it is a mandatory component of the Program.
• Without completing the mandatory internship duration, the Candidate will not be permitted to appear in the end-semester exams and will receive a semester/ year back.
• In such a case, the Candidate will not receive any qualification (degree/ diploma/ certificate etc.).

• Periodic exams will be conducted during internships as per this policy of Virohan, HEI policies and other regulatory requirements as per applicable law.
• Any incident at the internship organization is outside Virohan’s control and such, Virohan is not liable for any such incident at the internship organization. No claim shall lie against Virohan merely because it facilitated such an internship opportunity for the Candidate.

Attendance and Leave during internship

• Daily attendance must be:

• Marked in the Virohan App
• Recorded in the official logbook

• Candidates must maintain a minimum of 80% attendance for successful completion of the internship.
• Candidates are responsible for taking prior leaves for their exams and the points below apply to such leaves.
• All leaves must be approved by the Partner Organization in writing and informed to Virohan via the App. This will include submission of leave details like dates etc. and supporting attachment of the formal approval from the Partner Organization.
• A Candidate must adhere to the following timelines to seek leave approval:

• 1–3 days: Seek approval 1 week in advance
• More than 3 days: Seek approval 1 month in advance

• Unapproved or excessive leave results in:

• Notice 1 via Defined Channels on Day 1
• Notice 2 via Defined Channels on Day 6
• Notice 3 via Defined Channels on Day 11, leading to withdrawal of internship support

• Without completing the mandatory internship duration, the Candidate will not be permitted to appear in the end-semester exams and will receive a semester/ year back.
• In such a case, the Candidate will not receive any qualification (degree/ diploma/ certificate etc.).

Exams and Evaluation during Internship period

As per the requirements mentioned in the section on Examinations and Evaluation.

Documentation Requirements

These requirements apply to Virohan-facilitated and self-arranged internships. To validate their internships, the Candidates must submit the following documents:

Mandatory Documents

• Internship Start Proof (e.g., joining letter): Within 30 days of final classroom semester result or completion of the previous internship (These can be multiple, as there can be multiple internships. Candidates need to submit the subsequent internship’s start proof within 30 days of completion of the previous internship).
• Internship Completion Proof (e.g., completion certificate): Within 15 days of internship completion with the internship organization. (These can be multiple, as there can be multiple internships. Candidates need to submit the internship completion proof within 15 days of completion of the relevant internship).
• Logbook: At the end of each and every internship semester. The logbook must be duly filled and signed by both the Candidate and the Partner Organization.

In case the above timelines are not met, the Candidate will be issued:

• Notice 1 via Defined Channels on Day 1 after the deadline of the internship start proof, internship completion proof and logbook submission.
• Notice 2 via Defined Channels on Day 8 after the deadline of the internship start proof, internship completion proof and logbook submission.
• Notice 3 via Defined Channels on Day 15, after the deadline of the internship start proof, internship completion proof and logbook submission.

Only those internship periods for which all proper documentation is submitted will be counted toward Program requirements. The templates for the same are provided in the logbook. Candidates are requested to check the same diligently before the start of their internship and raise feedback in case of any query.

Authenticity of Documents

Virohan shall verify the authenticity of all submitted documents, and in case of any tampering, forging, or misrepresentation detected by it, the same will be considered a serious breach of the Policy. This shall result in strict action, including but not limited to suspension, immediate termination from the Program and withdrawal of Internship Support. Virohan reserves the right to take legal action against any such Candidate, as it deems fit.

Physical, psychological, and technical fitness:

• As internships in a healthcare setting are demanding roles that impact real patient lives, it is critical that Candidates going for internships are physically, mentally and technically fit to perform their duties.
• In case a Candidate is deemed unfit in any way shape or form by Virohan and/ or the Partner Organization anytime during the internship process, he/she shall not be eligible for Internship Support.
• Virohan reserves the right to demand proof of physical, psychological and/ or technical fitness, if required.
• The final decision with respect to the Candidate’s physical, psychological and/ or technical fitness shall lie solely with Virohan and/ or the Partner Organization.
• No claim shall lie against Virohan for refusing to provide Internship Support to any Candidate deemed unfit either physically, psychologically and/ or technically at any point during the internship process.

Pre-Placement Offers (PPOs)

• PPOs must be immediately reported to the Virohan Coordinator.
• Where a Candidate chooses to accept a PPO, the working period can count towards mandatory internship duration, provided that:

• Candidate Policy is followed
• all documentation requirements (such as offer letter, joining letters etc.) to validate the internship duration are met.

• Candidates accepting PPOs or joining employment during internship duration are not eligible for further placement support.

Candidate Conduct

• Candidates must maintain hygiene, exhibit professionalism, observe punctuality, and demonstrate mutual respect at all times.
• The Candidates must also follow Partner Organization’s policies strictly while on the internship premises.
• The requirement to maintain patient confidentiality is non-negotiable. Virohan has zero tolerance for any breach of patient confidentiality.
• Virohan reserves the right to take strict action in case of such Misconduct, including, but not limited to, termination from the Program, recommending revocation of qualification etc. in addition to the legal remedies available under the law.

Placement: Virohan extends placement support (“Placement Support”) to eligible Candidates and alumni on a good-faith basis. The Policy outlines the terms, eligibility, process, and conduct expectations applicable to all Candidates availing such support.

Disclaimer:

1. Placement through Virohan is not guaranteed. Virohan merely facilitates Placement Support by sharing relevant opportunities and providing guidance; however, final selection is solely dependent on the Candidate's effort, capabilities, and the Partner Organization's decision.
2. Final hiring decisions are made solely by the Partner Organization based on its internal selection criteria. This depends on Candidate effort and Candidate performance in their classroom, internship, and interviews.
3. No claim shall lie against Virohan merely due to the Candidate not being able to qualify and secure such Placement Support provided by Virohan.
4. Candidates are advised to remain proactive and professional to increase their chances of being placed.
5. In case of any Misconduct during the placement process, Virohan reserves the right to take strict action, including, but not limited to, termination from the Program, recommending revocation of qualification etc. in addition to the legal remedies available under the law.
6. Such actions shall not entitle the Candidate to any refund or compensation and Virohan shall not be liable for any such academic or financial losses.

Placement related Notifications and Communication

• All placement-related communication will be shared through the Virohan App or Defined Channels.
• Communication may be sent via any one or more of the above platforms; it is not mandatory for Virohan to use all channels simultaneously.
• Candidates are solely responsible for regularly checking these platforms and reading all placement-related messages.
• Virohan shall not be held responsible for any missed communication or opportunity resulting from the Candidate’s failure to check or respond to messages in a timely manner.
• No claims shall be entertained in cases where:

• The contact information provided by the Candidate is outdated or incorrect, or
• The Candidate ignores, overlooks, or fails to access communication sent through the designated channels.

• For any issues, concerns, or grievances, Candidates must raise feedback exclusively through the Virohan App.

Eligibility for Placement Support

Virohan facilitates placement for fresh graduates and alumni who meet all the following criteria:

• Passed all examinations across all subjects and semesters. In case a Candidate has not passed any exam in any subject in any semester, he/she will not be eligible for Placement Support.
• Cleared all dues and obtained “No Dues” clearance.
• No record of disciplinary action or Misconduct, including during or after the internship.
• Submitted all the required internship documentation, including but not limited to:

• Internship Completion Letter (signed and stamped by the Partner Organization)
• Duly filled and verified internship logbook

• Physical, psychological, and technical fitness:

• As placements in a healthcare setting are demanding roles that impact real patient lives, it is critical that Candidates applying for placements are physically, mentally and technically fit to perform their duties.
• In case a Candidate is deemed unfit in any way shape or form by Virohan and/ or the Partner Organization anytime during the placement process, he/she shall not be eligible for Placement Support.
• Virohan reserves the right to demand proof of physical, psychological and/ or technical fitness, if required.
• The final decision with respect to the Candidate’s physical, psychological and/ or technical fitness shall lie solely with Virohan and/ or the Partner Organization.
• No claim shall lie against Virohan for refusing to provide Placement Support to any Candidate deemed unfit either physically, psychologically and/ or technically at any point during the placement process.

• Candidates must create and/or update their resume and current residential address on the Virohan App within 7 days after their internship completion documentation has been accepted.

• Non-compliance consequences: In case a Candidate does not create and/or update his/her resume or current address, he/she shall be issued:

• Notice 1: Sent on Day 8 after their internship completion documentation has been accepted
• Notice 2: Sent on Day 12 after their internship completion documentation has been accepted
• Notice 3: Sent on Day 15 after their internship completion documentation has been accepted

Placement Support will be permanently withdrawn after 3rd notice. If Placement Support is withdrawn, Candidates must arrange their own placements.

Placement Support Process

• Candidates availing Virohan’s Placement Support must secure a placement within 60 days after their internship completion documentation has been accepted.

• Virohan will share placement opportunities pan-India during this period.
• Candidates must check for opportunities on their Virohan app regularly.
• The opportunities will remain open for at least 24 hours for the Candidate to apply.
• The responsibility for applying for the opportunity and if selected, following the interview process and appearing for the interview is solely of the Candidate.
• Once the Candidate receives a placement offer, they must accept or reject it within 24 hours.
• If the Candidate does not accept or reject the offer within 24 hours, it will be considered as an auto-rejection.
• The Candidate must inform both - the Partner Organization and Virohan via Defined Channels of their decision within 24 hours.
• Upon accepting a placement offer, the Candidate will be removed from the active placement pool and will not be able to apply for any other opportunity facilitated by Virohan.
• The Candidate must submit valid proof of placement such as Offer Letter within 15 days of accepting the offer.
• If a Candidate accepts an offer but later refuses to join, the Placement Support shall be withdrawn.
• If a Candidate is rejected for indiscipline or Misconduct of any sort during the placement process, the Placement Support shall be withdrawn.
• In case of Placement Support being withdrawn as above, the Candidate will have to self-arrange the placement opportunities.

• Virohan will not offer further support 60 days after the Candidate’s internship completion documentation has been accepted.
• Extension of support beyond 60 days may be granted at Virohan's sole discretion in exceptional cases on a good faith basis. No claim shall lie against Virohan for the same.

Candidates may not demand or negotiate any conditions for placement, including, but not limited to, the following:

• Choice of Partner Organization or type of organization

• These can be medium, large, single specialty, multi-specialty, hospitals, labs, or other organizations.

• Job location

• These can be near or far from the place of residence.
• These can be in the same state or in a different state across the country.

• Interview format or process: This can involve one or multiple rounds. The interview can be either online or in-person. There can also be background checks involved etc.
• Shift timings: These can be morning, afternoon, evening, night or rotational. An average workday is 9-10 hours.
• Other Benefits: These may or may not be applicable.

Submission of Proof of Placement:

• The Candidate must submit a valid proof of placement (such as an offer letter) within 15 days of accepting the offer.
• In case of failure to submit the valid proof of placement (such as an offer letter) within 15 days of accepting the offer, the Candidate will be issued:

• Notice 1: via Defined Channels on the 16th day after they accept the offer.
• Notice 2: via Defined Channels on the 23rd day after they accept the offer.
• Notice 3: via Defined Channels on the 30th day after they accept the offer — leading to permanent withdrawal of placement support.

Withdrawal of Placement Support:

• Refusal to join after accepting an offer, or any form of indiscipline or Misconduct during the placement process, will result in permanent withdrawal of Placement Support.

Self-Arranged Placements:

• Permitted with prior approval from Virohan.
• Must meet all documentation requirements (such as joining letter, salary slip etc.) and compliance requirements outlined in this policy.

Voluntary Withdrawal:

• Candidates may voluntarily opt out of placement support by submitting a written request to the Campus Academic Head. No further opportunities will be shared post-withdrawal.

Disclaimer: Virohan bears no responsibility for issues or disputes arising at the Partner Organization’s premises. No claims shall lie against Virohan for merely facilitating placement opportunities during such facilitation process or afterwards.

Placement period

1. Application Process

• Candidates must check for opportunities on their Virohan app regularly.
• The opportunities will remain open for at least 24 hours for the Candidate to apply.
• The responsibility for applying for the opportunity and if selected, following the interview process and appearing for the interview is solely of the Candidate.
• Placement Support will be permanently withdrawn if:

• A Candidate does not apply for any opportunity within 60 days of Virohan accepting their internship completion documentation, or
• A Candidate is offered minimum 10 opportunities and fails to qualify for any of them.

Note: Once placement support is withdrawn, the Candidate will need to independently secure employment without Virohan’s support.

2. Post-Application Interview Process

• The responsibility for following the interview process mentioned in the application on the Virohan app and appearing in the interview is solely of the Candidate.
• By default, Candidates who apply for a placement opportunity are considered eligible and expected to participate in the associated interview process.
• If a Candidate is not eligible, Virohan will inform them explicitly.
• Candidates must attend all interview rounds (virtual, telephonic, or in-person) as scheduled by the Partner Organization.
• Failure to attend any interview round after applying will result in withdrawal of placement support.

Note: The Candidate will then be responsible for arranging their own placement.

3. Post-Interview: Selection and Offer Acceptance

• Candidates must regularly check the Virohan App and Defined Channels for interview results.
• Virohan will inform Candidates of interview results within 15 days of the interview.
• Candidates must accept or reject the offer within 24 hours of receiving the result.
• The Candidate must communicate their decision via email to both the Partner Organization and Virohan, including a valid reason in case of rejection.
• If the Candidate fails to inform either party within 24 hours, it will be considered a rejection of the opportunity.
• Upon accepting a job offer the Candidate will be removed from the active placement pool and will not be eligible to apply for further opportunities.
• The Candidate must submit valid proof of employment (e.g., Offer Letter) within 15 days of acceptance. If the Candidate fails to submit the Offer Letter within 15 days of acceptance of the offer, the following actions will be taken:

Notice 1: via Defined Channels on the 16th day after the Candidate accepts the offer

Notice 2: via Defined Channels on the 23rd day after the Candidate accepts the offer

Notice 3: via Defined Channels on the 30th day after the Candidate accepts the offer and placement support will be permanently withdrawn.

Note: The Candidate will then be responsible for securing their own placement.

Withdrawal of Placement Support: Refusal to join after accepting an offer, or any form of indiscipline or Misconduct during the placement process, will result in permanent withdrawal of Placement Support.

• If a Candidate is not selected by the Partner Organization or rejects the offer, they may apply for another opportunity in accordance with the Policy of  Placement Support.

Candidate Conduct

• Candidates must maintain hygiene, exhibit professionalism, observe punctuality, and demonstrate mutual respect at all times.
• Virohan reserves the right to take strict action in case of indiscipline or Misconduct, including, but not limited to, termination from the Program, recommending revocation of qualification etc. in addition to the legal remedies available under the law.
• Any incident at the premises of the Partner Organization, is outside the control of Virohan. Virohan does not assume any liability for the same. No claim shall lie against Virohan merely due to the fact that Virohan arranged such a placement opportunity for the Candidate.  

Documentation Requirements

(Applicable to both Virohan-facilitated and self-arranged placements)

To validate the placement, Candidates must submit the following:

• Placement Start Proof: Must be submitted within 15 days of receiving the offer letter.
• Salary Slips (3 Months): Submit 3 months’ salary slips within 120 days of internship completion.

Authenticity of Documents

Virohan shall verify the authenticity of all submitted documents, and in case of any tampering, forging, or misrepresentation detected by it, the same will be considered a serious breach of Policy. This shall result in strict action, including but not limited to suspension, immediate termination from the Program, withdrawal of Placement Support and recommending revocation of qualification. Virohan reserves the right to take legal action against any such Candidate, as it deems fit.

Candidates will be added to the Alumni Pool only after submission of all required placement documentation.

STANDARD LEGAL TERMS

The General Code of Conduct and Miscellaneous Provisions (“Standard Legal Terms”) outlined below are to be read along with and form part and parcel of the Virohan Candidate Policy (“Policy”). Capitalised terms used but not defined in these Standard Legal Terms shall have the same meaning as defined in the Policy. In case of any contradiction, the provisions of the Policy, to the extent of the contradiction, shall prevail.

Part A: General Code of Conduct to be followed by a candidate during the Program

Code of Conduct of the Candidate:

1. Virohan is committed to fostering a safe, respectful, and inclusive learning environment. This section outlines expected standards of conduct for all Candidates and provides a framework for addressing violations.
2. All Candidates are expected to be respectful, courteous, and behave professionally at all times (including internship/PPO), including in interactions with peers, faculty, staff, patients, and third-party stakeholders. This extends to all forms of communication—in-person, written, or digital—and applies to both on-HEI location and off- HEI location activities related to HEI Programs offered in collaboration with Virohan.

Disclaimers:

1. All Students are Students of the HEI. Virohan is merely the industry partner of the HEI and does not provide any guarantees or take responsibility for any final decision regarding code of conduct of the Candidate arrived at by the HEI.
2. Candidates are responsible for adhering to the guidelines and policies of the HEI. If a Candidate is aggrieved regarding any aspect of the final decision regarding any aspect of the code of conduct taken by the HEI, or the Candidate has any other grievance related to any aspect of the code of conduct, the Candidate has to take it up with the respective authorities of the HEI and/ or other relevant authorities, as applicable.
3. Failure to comply with this section shall constitute a violation of Virohan’s Policy and shall be considered as “Misconduct”. Misconduct includes, but is not limited to, violations of the Policy, prohibited actions, failure to comply with attendance or training requirements, breaches of Partner Organisation policies or any other conduct that, to the satisfaction of Virohan, renders the Candidate ineligible for continuation in the Program.
4. Any failure to comply with the requirements under this section shall lead to strict action, including but not limited to suspension, termination from the Program, recommending revocation of the qualification etc. Further any violation may also attract legal consequences under applicable laws, including but not limited to the Bharatiya Nyaya Sanhita (BNS).
5. Such actions shall not entitle the Candidate to any refund or compensation and Virohan shall not be liable for any such academic or financial losses.

Obligations of the Candidate to maintain proper conduct

Upon acceptance of the Candidate in the Program, the Candidate agrees to maintain general conduct:

1. Terms and Conditions/Policy Compliance: You must follow all rules and policies of Virohan and its internship and/ or placement partners (“Partner Organisations”).
2. Professional Behaviour: Maintain discipline, integrity, punctuality, and respect at all times—on campus, during internships, and at any Virohan-related location or activity and not engage in any Prohibited Conduct which includes but is not limited to: discrimination, harassment, or bullying, use of abusive language or gestures, disruptive behavior in academic or professional settings
3. Respectful Conduct: Use of offensive language, disruptive behavior, or disrespect towards faculty, staff, or peers is strictly prohibited.
4. Online Conduct: Cyberbullying, inappropriate content, or misuse of any online platform, including the Virohan Platform, is not allowed. For the purposes of these Standard Legal Terms, “Platform” shall mean the relevant platforms, applications, or website owned, licensed, and/or operated by Virohan, the NSDC program materials, etc., used for delivering the applicable Virohan and HEI Program(s) and other instructions provided by Virohan.
5. Dress Code: Always be professionally dressed in the prescribed uniform and lab coat (if applicable) during training, internships and/ or while attending any training related activity.
6. ID Cards: Carry your ID card at all times while on HEI location or at Partner Organisation locations.
7. Use of Resources: Maintain cleanliness, and use institutional property (such as laboratories, equipment, digital Platform etc.) responsibly. Damage to or defacement of Virohan, HEI and/ or Partner Organization’s property (“Vandalism”), theft, or unauthorized use may result in fines and disciplinary action.
8. Confidentiality: All materials, records and content shared by Virohan are confidential. Do not share, copy, modify, reproduce or distribute any content without written permission.

Internship/ PPO Conduct and Expectations

Candidates serve as ambassadors of Virohan during internships and are required to adhere to the highest standards of conduct and professionalism.

Key Guidelines:

• Punctuality: Report to the internship site as per the schedule. Repeated tardiness may be treated as Misconduct. There should be no chronic tardiness or absenteeism.

• Confidentiality: Maintain strict confidentiality of all patient information. Unauthorized sharing or discussion of such data is prohibited and may lead to disciplinary and/or legal action.
• All rules and regulations of the Partner Organization must be strictly followed. Candidates are solely responsible for understanding and adhering to the Partner Organization’s policies.
• Hygiene & Safety:

• Follow all hygiene, infection control, and workplace safety protocols issued by the Partner Organization.
• Non-compliance with safety standards will be treated as a serious violation.

Anti-Ragging

For the purposes of this Policy, “Ragging” includes any act that causes physical or psychological harm, harassment, intimidation, or embarrassment. In addition, the provisions of this section shall also be applicable on any act or omission that is included in the definition of ragging as per applicable law.

Ragging is a criminal offence and is strictly prohibited in any form including:

• on HEI location(s)
• on Partner Organization location(s)
• such other locations where the candidate is required to be present for the completion of applicable HEI program in collaboration with Virohan

The Partner HEIs of Virohan are subject to applicable UGC Guidelines, frameworks, regulations etc. As per UGC Regulations (2009) and subsequent amendments, all Candidates must submit an Anti-Ragging Affidavit signed by themselves and their parent/guardian at the time of admission.

Institutional Measures:

• Candidates are encouraged to report any Ragging related incidents through their Virohan app. All complaints received shall be handled confidentially.
• Strict penalties for violators may include:

• Suspension or expulsion from the Program
• Cancellation of admission or withholding of qualification
• Fines, complaints and/or FIR under criminal laws such as BNS

• Virohan reserves the right to report all Ragging related incidents to law enforcement authorities and shall not be liable for any consequences arising from enforcement of anti-Ragging policies or applicable laws.
• No claim shall lie against Virohan merely due to actions taken to enforce the UGC as well as other applicable government directives related to curbing the menace of ragging.

Prevention of Sexual Harassment and Caste-Based Discrimination

In alignment with UGC Regulations and applicable Indian laws, Virohan enforces a zero-tolerance policy against any form of sexual harassment or caste-based discrimination.

1. Sexual Harassment: For the purposes of this Policy, “Sexual Harassment” shall refer to any unwelcome behaviour of a sexual nature that creates an intimidating, hostile, or offensive environment. This includes but is not limited to:

• Unwelcome sexual advances, requests for sexual favors
• Verbal or physical conduct of a sexual nature
• Sharing sexually explicit content (in person, via phone, or digitally)
• Inappropriate remarks, jokes, or gestures

In addition, the provisions of this section shall also be applicable on any act or omission that is included in the definition of sexual harassment (with any other grammatical variations or cognate expressions) as per applicable law.

All Candidates must adhere to the guidelines laid down under the Prevention of Sexual Harassment (PoSH) Act, 2013. An Internal Committee (IC) is in place to investigate and take necessary action.

2. Caste-Based Discrimination: For the purpose of this Policy, “Caste-Based Discrimination” shall include discrimination based on caste, class, religion, tribe, or language.  In addition, the provisions of this section shall also be applicable on any act or omission that is included in the definition of caste-based discrimination (with any other grammatical variations or cognate expressions) as per applicable law.

Caste-Based Discrimination is strictly prohibited. Examples of Caste-Based Discrimination include, but are not limited to:

• Derogatory comments or jokes targeting a candidate’s caste or background.
• Exclusion or unfair treatment in the classroom, assessments, or activities.
• Propagation of caste superiority or inferiority.

Such acts are punishable under the Scheduled Caste and Scheduled Tribe (Prevention of Atrocities) Act, 1989, and institutional disciplinary mechanisms.

3. Consequences of Violation: Any candidate found to be in violation of this Policy shall be subject to strict disciplinary action, which may include:

• Immediate suspension or expulsion from the Program
• Filing of a Police Complaint/ FIR and appropriate legal proceedings as per applicable law
• Loss of academic privileges, scholarships, internship opportunities, and ineligibility for placement support.

The decision taken by Virohan shall be final and binding in this regard.

Virohan reserves the right to report all such incidents to law enforcement authorities and shall not be liable for any consequences arising from enforcement of the Policy or applicable laws.

No claim shall lie against Virohan merely due to actions taken to enforce the UGC as well as other applicable government directives to strictly enforce the mandate of zero tolerance against Caste-Based Discrimination and/ or Sexual Harassment.

Substance Abuse and Prohibited Activities

To ensure a safe and law-abiding environment, the following are strictly prohibited:

Prohibited Substances

• Possession, use, or distribution of:

• Alcohol
• Tobacco or tobacco related products
• Narcotic drugs or psychotropic substances, as defined under the Narcotic Drugs and Psychotropic Substances Act, 1985 (“NDPS Act, 1985”)

The possession, use or distribution of all such substances is banned in all Virohan-related events, whether on or off HEI campus.

Other Prohibited Acts

• Usage of offensive language, disruptive behaviour, aggression or disrespect towards other Candidates and faculty and staff of Virohan, HEI and/ or Partner Organizations is strictly prohibited.
• Possession or use of weapons, explosives or any item considered a threat to the safety of life and general well-being under applicable law is illegal and prohibited.
• Engaging in political activity, protest or agitation on HEI location(s), Partner Organization location (s) and such other locations where the Candidate is required to be present for the completion of the applicable Virohan and the HEI Program is prohibited.
• Cyberbullying, inappropriate content or misuse of online platforms, including Virohan Platform, is strictly prohibited.

Consequences of Violation 

Any candidate found to be in violation of this Policy shall be subject to strict disciplinary action, which may include:

• Immediate suspension or expulsion from the Program
• Filing of a Police Complaint/ FIR and appropriate legal proceedings as per applicable law
• Loss of academic privileges, scholarships, internship opportunities, and ineligibility for placement support.

The decision taken by Virohan shall be final and binding in this regard.

Use of and Conduct on Social Media Platforms

Candidates must uphold Virohan’s reputation, values, and confidentiality obligations in all digital interactions.

The following rules apply to all online activity, including but not limited to posts, comments, images, videos, and/or messages shared via social media, messaging apps, or public forums, whether conducted on personal or professional accounts, during or outside of academic or internship activities.

Prohibited Conduct

• Defamation: Posting or endorsing content that insults, misrepresents, or defames Virohan or its faculty, staff or fellow Candidates. Any such act maybe treated as Misconduct and will be liable to disciplinary or legal action under Applicable Law.
• Breach of Confidentiality: Sharing any patient information, case details, academic material, internship-related content or internal communication – whether directly or indirectly, without authorization, is strictly prohibited.
• Improper Use of Platforms: Candidates are advised to use official channels – such as feedback forms, email or designated authorities – for sharing constructive criticism or grievances to ensure proper documentation and resolution. Posting complaints or grievances on public forums instead of using official channels is considered unprofessional and may result in disciplinary action.
• Inappropriate Use During Class: Given the innovative pedagogical methods employed by Virohan for training delivery, all Virohan Candidates have the liberty to carry their mobile phones and other digital devices within the classroom for academic purposes only. The use of social media, video apps or messaging platforms for non-academic purposes during class hours is not permitted as it disrupts the learning environment and violates classroom discipline.

Consequences:

Any breach of the above rules may lead to:

• Disciplinary action, including notices, suspension or termination from the Program
• Confiscation of devices used in violation of this Policy
• Legal action under applicable law related to defamation, privacy, or misuse of digital platforms and/ or any other cause of action as Virohan may deem fit

Virohan reserves the right to monitor, investigate and take action on any reported misconduct on digital platforms to maintain decorum and integrity.

Grievance Redressal

Reporting and Investigation

Candidates are encouraged to report violations of these Standard Legal Terms and Policy through appropriate channels:

• Candidates may raise concerns with the Campus Academic Head/ Campus Head in writing via the Virohan App or email to ensure proper documentation
• If unresolved, feedback maybe submitted via the Virohan app
• The concerned team will respond within 48 hours after the feedback is raised

Use of Virohan’s Intellectual Property by the Candidate

1. All intellectual property rights, including but not limited to copyrights, trademarks, patents, trade secrets, know-how, and other proprietary rights in and to the Virohan platform, mobile application, website, content, software, materials, and related technology (collectively, the “Platform”) are and shall remain the sole and exclusive property of Virohan and/or its licensors.

2. By accessing or using the Platform, candidates acknowledge and agree that they do not acquire any ownership, license, or other rights—express or implied—in, to or over the Platform, except for a limited, non-exclusive, non-transferable, and revocable right to use the Platform in accordance with Virohan’s Terms of Use, solely for educational and non-commercial purposes.

3. Candidate are strictly prohibited from copying, modifying, distributing, reproducing, reverse engineering, decompiling, or otherwise using the Platform or any part thereof in any manner not expressly permitted by Virohan. Any unauthorized use may result in immediate suspension or termination of Platform access and termination from the program, and may also constitute a violation of applicable laws.

4. Prohibited activities include, but are not limited to:

1. Creating derivative works based on Platform content;

1. Sharing login credentials;
2. Extracting or distributing content for commercial use
3. Attempting to access, modify, or interfere with the Platform’s source code or backend systems

5. Any violation of these provisions may lead to disciplinary action, including immediate termination from the program and potential legal proceedings under applicable laws, including but not limited to the Copyright Act, 1957; the Trade Marks Act, 1999; and the Information Technology Act, 2000 etc. Virohan shall bear no liability for any academic, financial, or legal consequences arising from such violations. No claim shall lie against Virohan for strictly enforcing its intellectual property rights in such instances.

Part B: Miscellaneous Provisions

Miscellaneous Provisions

Disciplinary Measures:

Any violation of these provisions may lead to one or more of the following disciplinary actions, depending on the severity and nature of the misconduct:

• Verbal warning or written notice
• Suspension from classes
• Termination from the Program
• Recommending revocation of qualification to the HEI
• Withholding of internship and/or placement support
• Legal action, if warranted under applicable laws

Note: The decision of Virohan in all disciplinary matters shall be final and binding. Candidates shall not be entitled to any refund, compensation, or academic concession for losses resulting from disciplinary action. Virohan shall bear no liability for any consequences arising from the enforcement of such measures.

Data Collection and confirmation to Virohan’s Privacy Policy

Please refer to Virohan’s Privacy Policy available at https://www.virohan.com/privacy to review data collection, procession, transfer, storage and your rights as a data principal

Jurisdiction and Dispute Resolution

Any disputes arising from these Standard Legal Terms shall be governed by the laws of India, with exclusive jurisdiction in the courts of Faridabad. Disputes shall be resolved through arbitration in accordance with the Arbitration and Conciliation Act, 1996, with the venue and seat in New Delhi, and the sole arbitrator’s decision shall be final and binding.

Limit on Virohan’s liability

Virohan’s liability for any claims arising from these Standard Legal Terms or Candidate conduct shall be limited to the fees paid by the Candidate for the relevant program component. Virohan shall not be liable for indirect, consequential, or incidental damages, including but not limited to losses arising from disciplinary actions, legal proceedings, or Candidate activities outside Virohan’s control.

No Waivers

No delay or failure on the part of either Party to require performance of any provision shall constitute a waiver of that provision as to that or any other instance.

Amendment

The Standard Legal Terms may be varied, amended or modified by Virohan from time to time and the Candidates will be informed of the same. It is strongly recommended for Candidates to return to this page periodically to review the most current version of these Standard Legal Terms which are amended by Virohan from time to time.

Survival of Provisions

The terms and provisions that by their nature are intended to survive the termination hereof shall so survive. Severability If any provision is or becomes, in whole or in part, invalid or unenforceable but would be valid or enforceable if some part of that provision was deleted or omitted, that provision shall be deemed to apply with such deletions or omissions as may be necessary to make it valid. If any Court/Tribunal of competent jurisdiction or any other regulatory or governmental authority holds any of the provisions unlawful or otherwise ineffective, the remainder of the terms shall remain in full force and the unlawful or otherwise.

Entire Agreement

These Standard Legal Terms along with the Policy constitutes the entire Agreement and understanding between the Parties, and supersedes any previous agreement or understanding or promise between the Parties, relating to the subject matter.